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Consent
Item No. 5.
| MEETING DATE: 02/18/2025 |
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| TO: | HONORABLE MAYOR AND COUNCILMEMBERS |
| FROM: | JIM SADRO, CITY MANAGER By: Gabriella Yap, Assistant City Manager |
| SUBJECT: | APPROVE THE PURCHASE OF REPLACEMENT RECORDING AND BROADCASTING EQUIPMENT FOR THE CITY COUNCIL CHAMBER
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RECOMMENDATION:
That the City Council authorize the City Manager to enter into a service agreement with Western Audio Visual (Western AV), in the amount of $72,229.46, for the purchase and installation of new broadcasting and recording equipment used in the City Council Chamber.
DISCUSSION:
The City's recording and broadcasting equipment used for City Council meetings was first put into service in January 2017. The equipment has been in use for the past eight years and has reached its end of life and has been experiencing intermittent hardware failures. In accordance with the City's municipal code section 4.20.070 E, exceptions to bidding requirement for the purchase of goods and services involving technology equipment, staff is recommending acquiring replacement equipment through informal negotiations rather than competitive bidding.
Western AV was selected by the City through a competitive bidding process in 2015 to purchase and install the current system that has been in use since 2017. Western AV has provided exceptional maintenance and support services over the years and are very responsive and knowledgeable of the City's current systems. As such, staff recommends entering into a service agreement with Western AV to replace the obsolete equipment.
Western AV was selected by the City through a competitive bidding process in 2015 to purchase and install the current system that has been in use since 2017. Western AV has provided exceptional maintenance and support services over the years and are very responsive and knowledgeable of the City's current systems. As such, staff recommends entering into a service agreement with Western AV to replace the obsolete equipment.
FISCAL IMPACT/SOURCE OF FUNDING:
There is no impact to the General Fund for this proposed project. The total cost for the service agreement, if approved by City Council, is $72,229.46 and will be paid from revenue in the Public Education Government (PEG) AB2987 fund (account #345120-52500). There is sufficient funding in this special revenue account for this project and no additional appropriation will be needed.
GENERAL PLAN RELEVANCE/CITY COUNCIL GOALS & OBJECTIVES:
T. 1.9 City Operations.