That the City Council:
A. Approve the Project Plans and Specifications for the Annual Sidewalk Improvements Project FY 24-25, City Project No. 1-R-25; 

B. Award a construction contract to Leslie Gunner Campbell Construction of Canyon Lake, California, for construction of the Annual Sidewalk Improvements Project FY 24-25, City Project No. 1-R-25, in the amount of $135,550 and reject all other bids; and,

C. Authorize the City Manager to execute an Agreement with Leslie Gunner Campbell Construction, and authorize staff to issue a purchase order to Leslie Gunner Campbell Construction, in the amount of $198,660, which includes $30,000 for additional work and a twenty percent (20%) contingency.

The Annual Sidewalk Improvements Project FY 24-25, City Project No. 1-R-25, consists of mobilization/demobilization; traffic control, safety and cleanup; storm water best management practices (bmps); removal and reconstruction of pcc (portland cement concrete) sidewalks, curbs, gutters, and driveway approaches; removal and construction of ac pavement slot trench; restoring parkway irrigation systems; regrade landscape; install sod; root pruning; tree removals; tree planting; and all incidental work as indicated on the plans and specifications, and required for the proposed improvements. 

On Thursday, October 2, 2025, at 3:00 p.m., the City received 20 bids with the following results:

Leslie Gunner Campbell Construction submitted the lowest responsive bid in the amount of $135,550.00, which is lower than the engineer's estimate of $202,800. In addition, Leslie Gunner Campbell Construction contractor's license has been verified, their references have been checked and were found to be satisfactory. There is no record of excessive change order requests initiated by Leslie Gunner Campbell Construction. Therefore, staff recommends that the City Council award a construction contract to Leslie Gunner Campbell Construction for the Annual Sidewalk Improvements Project FY 24-25, City Project No. 1-R-25. If approved, the project is anticipated to start in December 2025.

Since Leslie Gunner Campbell Construction's bid was approximately 33% less than the Engineer's estimate and there is sufficient budgeted funding for this project, staff is recommending adding additional concrete improvements to the Project. If approved, staff will add approximately 3,000 square feet of additional concrete improvements at an additional cost of approximately $30,000.

This project is included in the Fiscal Year 2025-2026 Capital Improvement Program (CIP) with a total available budget of $242,500 from Gas Tax Fund. Sufficient budgeted funds are available for this project, including the proposed extra work and contingency; therefore, no additional funds are being requested at this time.