That the City Council:
A.  Waive formal bid procedures per La Habra Muncipal Code Section 4.20.070 (E) and utilize cooperative agreement No. 174-46022 with the City of Fullerton for the Gilbert Street/Idaho Street Corridor Project Regional Traffic Signal Synchronization Program (RTSSP); and

B.  Approve and authorize City Manager to issue a purchase order in the amount of $39,296.50 from the Gilbert Street/Idaho Street RTSSP Fund as a portion of the local match to be applied towards the total project cost to NexTech Systems, Inc., Irvine, California, which will include the purchase of five BlueTOAD bluetooth sensors, three years of cellular service for system connectivity, and three years of annual maintenance costs.

The Comprehensive Transportation Funding Programs (CTFP) administered by the Orange County Transportation Authority (OCTA) has been developed to help fund local roadway improvement projects throughout Orange County.  Measure M was a 20-year half-cent local transportation sales tax program approved in 1990.  In 2006, Orange County voters approved the renewed Measure M (M2), which is a 30-year multi-billion dollar program extension of the original Measure M.  In 2016, OCTA issued a "Call for Projects" related to funding made available under the Project "P" Regional Traffic Signal Synchronization Program (RTSSP).  Approximately $12 million was made available from RTSSP for capital, operational, and maintenance funding related to the coordination of traffic signals across local jurisdictional boundaries.

RTSSP guidelines require that all participating local agencies provide minimum matching funds of 20 percent for each project.  Matching funds may be from local funds or in-kind services from local agency staff.  The previously approved Gilbert Street-Idaho Street signal synchronization project is such a project and is described as follows:

Gilbert Street-Idaho Street Corridor Project
The Gilbert Street-Idaho Street Corridor project was approved by the City Council in December 2016, and will synchronize traffic signals along the Gilbert Street/Idaho Street corridor between Commonwealth Avenue in Fullerton and Whittier Boulevard in La Habra. This five-mile long project includes 19 traffic signals in the cities of La Habra and Fullerton, as well as two traffic signals operated by Caltrans.  The City of Fullerton is serving as the lead agency for this project.  
 
Total project cost for engineering, construction, project management, signal timing, and signal support is $1,146,600, with $917,280 secured from RTSSP funding, and $229,320 allocated as the local agencies portion of the cost at the 20 percent match requirement.  Of this amount, the City of La Habra is responsible for $76,304 and the City of Fullerton's share is $153,016.

The City of La Habra can apply the purchase price of the proposed sensor equipment, in the amount of $39,296.50, as a portion of its local match.  Staff time and other project expenses represent will account for the $37,007.50 balance of the City's local match obligation.  Pursuant to La Habra Municipal Code Section 4.20.070(E), staff is able to waive the formal bid procedures since NexTech Systems, Inc., is a sole-source vendor for the BlueTOAD bluetooth traffic sensors, and because this purchase is computer equipment-related.

The City is required to provide local matching funds for this project under the RTSSP funding guidelines. The City's share of the project cost is $76,304 and the matching funds are programmed from the adopted Fiscal Year 2018-2019 Gas Tax special revenue fund budget.

RN 1.12 SCAQMD Goals
ITS 1.1 Traffic Operations Center
ITS 1.2 Signal Coordination
ITS 1.3 Advance Control Technology
ITS 1.4 Traffic Signal Improvements
ITS 1.5 Traffic Signal Optimization