That the City Council:

A.  Approve Change Orders No. 1 and 3 through 11 in the total amount of $264,893.58 for Palp Inc., dba Excel Paving Company, for construction of the Whittier Boulevard and Hacienda Road intersection improvement, City Project No. 2-TC-13.

B.  Approve an appropriation of $264,893.58 from the City's Traffic Impact Fund for change orders related to the construction of the Whittier Boulevard and Hacienda Road intersection improvement, City Project No. 2-TC-13.

C.  Authorize the City Manager to increase the City's purchase order with Palp Inc., dba Excel Paving Company, by $264,893.58, from the amount of $1,862,592.00 to the amount of $2,127,485.58.

On June 3, 2019, the City Council awarded a construction project for the Whittier Boulevard and Hacienda Road Intersection Improvements Project (“Whittier/Hacienda Project”).  This project includes:

• Widening of the intersection to improve traffic flow at the intersection through wider lanes and better lane alignment;
• Creation of one left-turn, one left/through lane and two right-turn lanes in the southbound direction on Hacienda Road; and
• Creation of one left-turn and one right/through lane in the northbound direction on Hacienda Road. 

On March 13, 2020, City staff met with Caltrans Permit Section staff to discuss changes made to the project by Caltrans after the Whittier/Hacienda Project plans had already been approved by the City.  At that time Caltrans required several changes, including improvement of the southwest corner of the intersection.  After several weeks of discussions with Caltrans staff, City staff agreed to Caltrans' additional requirements so that the project could continue. 

On July 20, 2020, City staff received notice from Caltrans Construction Division staff that Caltrans had awarded a contract for a separate project that would pave Whittier Boulevard between Harbor Boulevard and Beach Boulevard.  City staff learned that the new Caltrans project would include pavement and signal modification of the intersection at Whittier Boulevard and Hacienda Road.  Staff met with Caltrans to explain how their new project would conflict with the previously approved and permitted City project at that same intersection.  Despite staff's efforts Caltrans would not change their paving project, which has resulted in delays and additional costs to the City's intersection improvement project.  Changes due to the Caltrans paving project, along with other changes necessary for the City's original intersection improvement project, include:

 

Change Order Number	Description	Amount
1	Additional cost due to modifications made to the Signal Plan after the award of contract. The Signal Plan was modified due to Caltrans changes.	$44,255.00
3	Traffic Signal Modifications includes the removal of existing signal poles and the installation of two new signal poles, due to Caltrans changes	$88,694.99
4	Additional work for fire hydrant relocations due to oil line conflict	$9,800.00
5	Labor escalation rate increase due to Caltrans delays	$17,936.15
6	Price of materials escalations due to Caltrans delays	$21,852.25
7	Additional work to relocate fire service on Hacienda Road	$27,193.55
8	Additional work to reconstruct water vault in driveway	$8,767.12
9	Temporary Pavement for S/W corner ramp due to Caltrans signal modification	$17,335.00
10	Relocation of irrigation mainline	$8,899.52
11	Delay impact due to Caltrans construction pavement of Whittier Boulevard between Beach Boulevard and Harbor Boulevard	$20,160.00
	Total Change Orders	$  264,893.58

 

Staff recommends the appropriation of $264,893.58 from available Traffic Impact Funds for Change Orders and additional work to complete the Project.

 

RN 1.1 Regional Transportation Plan
RN 1.7 Street System Improvements
RN 1.8 Safe Street Design
AT 3.8 Street Modification/Improvements
OS 2.15 Accessible Facilities