That the City Council reject the bid received from Scansys, Inc., for the Montwood Park Lighting Project, City Project No. 3-P-22.

During review of the bid, staff noticed an inconsistency on one of the bid items where the Unit Price and the Amount did not match.  According to the Project's specifications, in the event of a discrepancy between the "Unit Price" and the "Amount" set forth for the item, the Unit Price shall prevail, which reduced the Contractor's bid amount from $159,831.00 to $158,344.12.  After reviewing the bid proposal, staff determined that the bid is not competitive as the bid amount is fifty percent higher than of the Engineer's Estimate.  Although the proposal met the requirements, the submitted bid is well above what is reasonable and fair for the size of the project.  Therefore, the bid should be rejected.

Staff is exploring other potential methods to complete this project, such as purchasing the materials separately to reduce cost and possibly speed up the construction process.  Staff will also analyze the plans and specifications to identify modifications that may result in more bids from qualified contractors if the event the project is re-advertised in the near future.

This project is included in the City's adopted Fiscal Year 2022-2023 budget, with a total budget amount of $255,555 from Saint Jude Grant and Park Acquisition Funds.