Item No. 4.
| MEETING DATE: October 5, 2020 |
|
| TO: | HONORABLE MAYOR AND COUNCILMEMBERS |
| FROM: | JIM SADRO, CITY MANAGER By: Elias Saykali, Public Works Director |
| SUBJECT: | APPROVE NOTICE OF COMPLETION FOR THE CITY HALL ELECTRIC VEHICLE CHARGING STATIONS PROJECT NO. 2-B-19 |
RECOMMENDATION:
That the City Council approve the Notice of Completion for the City Hall Electric Vehicle Charging Stations Project No. 2-B-19 and authorize staff to submit the Notice of Completion for recordation.
DISCUSSION:
On January 21, 2020, the City Council approved a five-year agreement with Video Voice Data Communications (Voltaic Division) of Garden Grove, California, in the amount of $104,942, which included a 10 percent contingency, for the purchase and installation of ChargePoint Electric Vehicle charging infrastructure and stations for the City Hall Charging Stations Project No. 2-B-19.
The Project consisted of purchasing and installing two “Level II” type electric vehicle charging stations in the City Hall parking lot. Once installed, these charging stations would be accessible 24 hours a day, 7 days a week for both public use and potential future City vehicles. The installation included signage with instructions about how to use the stations, as well as information on whom to contact in the event that users encounter difficulty or malfunctions.
On July 20, 2020, the City Council executed an amendment to this agreement which increased the contract amount to $142,169. The revised Project scope of work upgraded one of the “Level II” chargers to a faster “Level III” type electric vehicle charging station in the City Hall parking lot.
All improvements associated with the installation of the above-mentioned Project have now been completed. City staff will continue to utilize their networking system to process payments and to provide maintenance for five years. Staff conducted a final inspection of the installation and found the work to comply with all applicable plans, specifications, and standards. Upon acceptance of the Project by the City Council, staff will file a Notice of Completion for recordation at the County Recorder’s Office. A copy of the Notice of Completion is included as Attachment 1. Before and after pictures of the project are included as Attachment 2.
The Project consisted of purchasing and installing two “Level II” type electric vehicle charging stations in the City Hall parking lot. Once installed, these charging stations would be accessible 24 hours a day, 7 days a week for both public use and potential future City vehicles. The installation included signage with instructions about how to use the stations, as well as information on whom to contact in the event that users encounter difficulty or malfunctions.
On July 20, 2020, the City Council executed an amendment to this agreement which increased the contract amount to $142,169. The revised Project scope of work upgraded one of the “Level II” chargers to a faster “Level III” type electric vehicle charging station in the City Hall parking lot.
All improvements associated with the installation of the above-mentioned Project have now been completed. City staff will continue to utilize their networking system to process payments and to provide maintenance for five years. Staff conducted a final inspection of the installation and found the work to comply with all applicable plans, specifications, and standards. Upon acceptance of the Project by the City Council, staff will file a Notice of Completion for recordation at the County Recorder’s Office. A copy of the Notice of Completion is included as Attachment 1. Before and after pictures of the project are included as Attachment 2.
FISCAL IMPACT/SOURCE OF FUNDING:
The final cost of construction, which includes estimated maintenance costs for the next five years, is $129,244, approximately nine percent below the approved purchase order amount of $142,169. There are sufficient budgeted funds to cover the cost of the Project.
Final project appropriations and expenditures for construction were as follows:
Final project appropriations and expenditures for construction were as follows:
| Fund | Purchase Order Appropriation |
Amount Expended | Amount Remaining |
| MSRC Fund | $ 80,700.00 | $ 73,669.08 | $ 7,030.92 |
| Measure M2 Fair Share | $ 61,469.00 | $ 55,574.92 | $ 5,894.08 |
| Total | $142,169.00 | $129,244.00 | $ 12,925.00 |
GENERAL PLAN RELEVANCE:
RN 1.1 Regional Transportation Plan
RN 1.2 Consistency with Orange County Master Plan of Arterial Highways
RN 1.3 Local MPAH
RN 1.4 Congestion Management Plan Compliance
RN 1.5 Long Range Transportation Plan
RN 1.6 Regional Transportation System Improvements
RN 1.7 Street System Improvements
RN 1.8 Safe Street Design
RN 1.9 Resolve Regional Impacts
RN 1.10 Maintain Acceptable Level of Service
RN 1.11 Complete Streets
RN 1.12 Signal Coordination
RN 1.13 SCAQMD Goals
RN 2.5 Promote Alternative Fuel Support Facilities
AT 2.2 Regional Bikeways
AT 2.3 Bikeway Network
AT 2.4 Bike Trail Linkage
AT 2.5 Class I Bicycle Routes
AT 2.6 Pathway Easements
AT 2.8 Bicycle Parking
AT 2.9 Facilities Supporting Bicycle Riders
OS 4.3 Regional Trail System
OS 4.4 Railroad Corridor Trails
NTMP 1.6 Traffic Calming
RN 1.2 Consistency with Orange County Master Plan of Arterial Highways
RN 1.3 Local MPAH
RN 1.4 Congestion Management Plan Compliance
RN 1.5 Long Range Transportation Plan
RN 1.6 Regional Transportation System Improvements
RN 1.7 Street System Improvements
RN 1.8 Safe Street Design
RN 1.9 Resolve Regional Impacts
RN 1.10 Maintain Acceptable Level of Service
RN 1.11 Complete Streets
RN 1.12 Signal Coordination
RN 1.13 SCAQMD Goals
RN 2.5 Promote Alternative Fuel Support Facilities
AT 2.2 Regional Bikeways
AT 2.3 Bikeway Network
AT 2.4 Bike Trail Linkage
AT 2.5 Class I Bicycle Routes
AT 2.6 Pathway Easements
AT 2.8 Bicycle Parking
AT 2.9 Facilities Supporting Bicycle Riders
OS 4.3 Regional Trail System
OS 4.4 Railroad Corridor Trails
NTMP 1.6 Traffic Calming