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Consent
Item No. 3.
| MEETING DATE: 05/20/2024 |
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| TO: | HONORABLE MAYOR AND COUNCILMEMBERS |
| FROM: | JIM SADRO, CITY MANAGER By: Elias Saykali, Public Works Director |
| SUBJECT: | APPROVE NOTICE OF COMPLETION TO TOTAL SECURITY SOLUTIONS FOR THE POLICE DEPARTMENT INSTALLATION OF LEVEL 3 BULLET RESISTANT WINDOWS, DOORS AND LOBBY SECURITY IMPROVEMENTS, CITY PROJECT NO. 2-B-21
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RECOMMENDATION:
That the City Council:
A. Approve the Notice of Completion for the Police Department Installation of Level 3 Bullet Resistant Windows, Doors and Lobby Security Improvements, City Project No. 2-B-21; and, authorize staff to file the Notice of Completion for recordation; and,
B. Approve the appropriation of additional funding in the amount $8,270.42 from available General Fund Facility Improvement reserves, and $8,270.41 from available Asset Seizure Fund reserves to cover extra work requested by the Police Department.
A. Approve the Notice of Completion for the Police Department Installation of Level 3 Bullet Resistant Windows, Doors and Lobby Security Improvements, City Project No. 2-B-21; and, authorize staff to file the Notice of Completion for recordation; and,
B. Approve the appropriation of additional funding in the amount $8,270.42 from available General Fund Facility Improvement reserves, and $8,270.41 from available Asset Seizure Fund reserves to cover extra work requested by the Police Department.
DISCUSSION:
On December 6, 2021, the City Council approved an agreement with Total Security Solutions for the installation of Level 3 bullet resistant windows, doors, and lobby security improvements at the City's Police Station facility. The project included the installation of Level 3 bullet resistant framing and glass in the main lobby area and employee entrances at the Police Station, as well as the replacement of all exterior non-bullet resistant doors and windows with level three metal doors and level three bullet resistant polycarbonate clad acrylic glass windows. While the project was under construction, staff at the Police Department identified additional security enhancements to the main lobby area, including relocating the public restroom door and installing a Level 1 wall to separate the lobby from a stairwell leading to the basement of the facility. The contractor was authorized to perform the extra work, which was completed as part of this project.
The cost for the additional work was $40,267.53. The budgeted amount for this project was approved by the City Council in December 2021 with a total budget of $260,993.70 and included allocations from the General Fund Facility Improvement reserves and Asset Seizure Fund reserves. The total cost of the project, including the additional work, is $277,534.53, which is $16,540.83 more than the approved budget. The work performed by Total Security Solutions met with the City's specifications and standards; therefore, staff recommends that the City Council approve an additional budget allocation in the amount of $16,540.83 to fully fund the project, as well as authorize staff to issue final payment to the contractor for the work that was completed, and then file the Notice of Completion for recordation.
The cost for the additional work was $40,267.53. The budgeted amount for this project was approved by the City Council in December 2021 with a total budget of $260,993.70 and included allocations from the General Fund Facility Improvement reserves and Asset Seizure Fund reserves. The total cost of the project, including the additional work, is $277,534.53, which is $16,540.83 more than the approved budget. The work performed by Total Security Solutions met with the City's specifications and standards; therefore, staff recommends that the City Council approve an additional budget allocation in the amount of $16,540.83 to fully fund the project, as well as authorize staff to issue final payment to the contractor for the work that was completed, and then file the Notice of Completion for recordation.
FISCAL IMPACT/SOURCE OF FUNDING:
The project had an approved budget in the amount of $260,993.70. The total cost of the project, including the extra work, is $277,534.53; therefore, staff is requesting an additional funding appropriation in the amount of $16,540.83, as identified below, to cover the additional work that was completed.
| Funding Source | Original Budget | Additional Work Funding Request | Total Cost |
| General Fund Facility Improvement Reserves | $130,496.85 | $8,270.42 | $138,767.27 |
| Asset Seizure Funds | $130,496.85 | $8,270.41 | $138,767.26 |
| Total | $260,993.70 | $16,540.83 | $277,534.53 |
GENERAL PLAN RELEVANCE/CITY COUNCIL GOALS & OBJECTIVES:
PS 1.4 Operations and Facilities.
PS 1.7 Security and Design Features.
LU 2.5 Places Supporting the Quality of Life.
LU 5.2 Sustainable building Practices
LU 5.3 Existing Building Reuse
LU 5.6 Building Rehabilitation
PS 1.7 Security and Design Features.
LU 2.5 Places Supporting the Quality of Life.
LU 5.2 Sustainable building Practices
LU 5.3 Existing Building Reuse
LU 5.6 Building Rehabilitation
Goal 3: MAINTENANCE AND IMPROVEMENT OF CITY INFRASTRUCTURE
Objective B Maintain and upgrade City buildings, facilities, entry markers, medians, parkways, and parks
Objective B Maintain and upgrade City buildings, facilities, entry markers, medians, parkways, and parks