That the City Council approve Notice of Completion for the Emergency Roof Repairs at the City of La Habra Child Development Center Main Office located at 215 North Euclid Street, La Habra, CA 90631; and authorize staff to file two notices for recordation.

Over the past two years, heavy rainfall has caused substantial damage to the roof at the La Habra Child Development Main Office building, causing extensive water leaks, partial ceiling collapses, and wood damage. As a result, immediate emergency repairs were required to ensure a safe and healthy classroom environment for all children and teachers. On May 6, 2024, the City Council approved two construction contracts to MDJ Management, LLC (MDJ) and FC & Sons Roofing, Inc. (FC & Sons) as the general contractors for this project.

To accelerate repairs and re-roof the building, it was recommended to utilize two contractors to construct separate phases of the project.  MDJ of El Segundo, CA was awarded a contract in the amount of $145,000 for structural repairs, which included a 20 percent contingency, for Phase 1. Phase 1 of the project included installing structural supports, repairing water damage, and parapet improvements. The parapet improvements included removal of the deteriorated existing wooden parapet support system and the complete installation of a custom steel parapet bracing system, which included: new steel bracing members, structural attachment of the bracing to the building's structural system, stucco work, painting, and other associated work.

Phase 2 of the project was awarded to FC & Sons of Bell Gardens, CA in the amount of $254,326, which included a 20 percent contingency, for the replacement of the existing flat roof system, such as: new roof jacks, new flat roofing system, underlayment, additional roof drains, replacement of roof crickets, re-coating of pedestrian roof deck, and other associated work. Furthermore, $70,000 was allotted during Phase 2 for additional decking repairs or replacement.

All improvements are now complete. Staff conducted a final inspection and found the work to be completed in a satisfactory manner, in accordance with the project specifications, and to City Standards. Upon acceptance of the Project by the City Council, staff will file a Notice of Completion for each contractor (Attachments 1 & 2) for recordation by the Orange County Clerk-Recorder's Office. 

The approved purchase order amount for MDJ for Phase 1 was $145,000.00, which included a 20% contingency. The final total cost of Phase 1 was $126,315.15, which is $18,684.85 less than the approved purchase order amount.

The approved purchase order amount for FC & Sons for Phase 2 was $254,326.00, which included a 20% contingency. The final total cost of Phase 2 was $196,997.00, which is $57,329.00 less than the approved purchase order amount.

The final total cost of the emergency roof repairs for both phases is $323,312.15, which is $76,013.85 less than the total combined purchase order amounts.  All Child Development funding is provided through State and Federal grants. The costs of this project were fully funded by the California Department of Social Services (CDSS) and California Department of Education (CDE). All program costs for this project are reimbursed through the contracts, and these programs do not receive General Fund support. Therefore, there is sufficient funding budgeted for this project to release the retention and file the Notice of Completion for both contractors.