That the City Council:
A. Approve the Project Plans and Specifications for the Macy Street Rehabilitation Project, City Project No. 1-R-23; 

B. Award a construction contract to Copp Contracting, Inc., of Buena Park, California, for construction of the Macy Street Rehabilitation Project, City Project No. 1-R-23, in the amount of $391,311.78 and reject all other bids;

C. Authorize the City Manager to execute an Agreement with Copp Contracting, Inc., and authorize staff to issue a purchase order to COPP Contracting, Inc., in the amount of $469,575, which includes a 20 percent contingency; and,

D. Approve a budget appropriation of $195,000 from the Measure M2 Local Fair Share Fund to provide funding for construction and other related project costs.

The Macy Street Rehabilitation Project, City Project No. 1-R-23 ("Project") is part of the City's FY 2024-2025 Capital Improvement Program. The proposed improvements extend along Macy Street from Whittier Boulevard to the northern City limit. The scope of work includes: Storm Water Best Management Practices (BMPs); crack sealing; excavation and disposal, construction of rubberized AC (Asphalt Concrete) pavement overlay, cold mill and disposal of existing asphalt; removal and disposal of existing asphalt; reconstruction of concrete curb and gutters, and driveways and other incidental work as identified on the plans and specifications for the Project. 
 
On April 15, 2025, the City received nine (9) bids for construction with the following results:
 

No.	Contractor	Total Bid	Responsiveness
1	COPP Contracting, Inc.	$391,311.78	Responsive
2	R.J. Noble Company	$470,733	Responsive
3	Onyx Paving Company, Inc.	$484,000	Responsive
4	Hardy and Harper, Inc.	$489,000	Responsive
5	All American Asphalt	$489,470	Responsive
6	Gentry Brothers, Inc.	$515,330	Responsive
7	Sequel Contractors, Inc	$526,890	Responsive
8	Hillcrest Contracting, Inc	$549,242.50	Responsive
9	Excel Paving Company	$554,379	Responsive

Upon evaluation, the bid submitted by COPP Contracting, Inc. was determined to be the lowest responsive and responsible bid. Staff has reviewed the contractor’s references and verified satisfactory performance on similar projects completed in the cities of Menifee, Artesia, and Westminster. COPP Contracting, Inc. currently holds a valid contractor’s license and has no record of significant change order issues on past projects. Staff recommends awarding the construction contract to COPP Contracting, Inc. in the amount of $469,575, which includes a 20 percent contingency to address any unanticipated conditions during construction.

The project has an approved budget of $425,000 in the FY 2024-2025 Capital Improvement Program. To date, the City has expended approximately $66,000 on project planning and design. The proposed contract amount exceeds the remaining budget allocation. In addition, the bid does not include costs for necessary construction management, inspection, design support, and material testing services. To ensure full project funding, staff recommends an appropriation of $195,000 from unencumbered Measure M2 Local Fair Share funding, which is available and designated for street improvement projects. If approved, the total amended budget will be $620,000 for this project. 

Project Budget
 

Funding Source	FY 24-25 Project Budget	Recommended Appropriation	Revised FY 24-25 Project Budget
M2 Local Share Fund	$200,000	$195,000	$395,000
Gas Tax Fund	$25,000		$25,000
Caltrans State Funds	$200,000		$200,000
Total	$425,000	$195,000	$620,000

Proposed detailed expenditures and corresponding funding sources: