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Item No. 11.
| MEETING DATE: 06/07/2021 |
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| TO: | HONORABLE MAYOR AND COUNCILMEMBERS |
| FROM: | JIM SADRO, CITY MANAGER By: Elias Saykali, Public Works Director |
| SUBJECT: | APPROVE NOTICE OF COMPLETION FOR THE WHITTIER BOULEVARD AND HACIENDA ROAD INTERSECTION IMPROVEMENT, CITY PROJECT NO. 2-TC-13 |
RECOMMENDATION:
That the City Council approve the Notice of Completion for the Whittier Boulevard and Hacienda Road intersection improvement, City Project No. 2-TC-13; and authorize staff to send for recordation.
DISCUSSION:
On June 3, 2019, City Council awarded a contract for the Whittier Boulevard and Hacienda Road Intersection Improvements, City Project No. 2-TC-13 to PALP Inc., dba Excel Paving Company of Long Beach, California (Contractor), for amount of $1,862,592, which included a 10 percent contingency. Project elements included the widening of the intersection to improve traffic flow through wider lanes and better lane alignment; the creation of one left-turn, one left/through lane and two right-turn lanes in the southbound direction on Hacienda Road; and the creation of one left-turn and one right/through lane in the northbound direction on Hacienda Road.
On September 21, 2020, City Council approved change Orders No. 1 and 3 through 11 in the total amount of $264,893.58, which increased the amount of the contract to $2,127,485.58.
On December 21, 2020, City Council approved additional work to pave Hacienda Road from the northern city limit to the intersection of Whittier Boulevard and Hacienda Road in the amount of $202,510, which included a five percent contingency, which increased the amount of the contract to $2,329,995.58. The Contractor was paid for actual quantities for bid items as well as unforeseen conditions and change orders for a total of $2,145,792.23 which includes a five percent retention.
All improvements associated with the above-mentioned Project have been completed. Staff conducted a final inspection and found the work to be satisfactory and in compliance with project plans, specifications, and standards. Upon acceptance of the project by the City Council, staff will file a Notice of Completion for recordation electronically through the County Recorder’s Office. A copy of the Notice of Completion is included as Attachment 1. "Before and After" pictures are included as Attachment 2.
On September 21, 2020, City Council approved change Orders No. 1 and 3 through 11 in the total amount of $264,893.58, which increased the amount of the contract to $2,127,485.58.
On December 21, 2020, City Council approved additional work to pave Hacienda Road from the northern city limit to the intersection of Whittier Boulevard and Hacienda Road in the amount of $202,510, which included a five percent contingency, which increased the amount of the contract to $2,329,995.58. The Contractor was paid for actual quantities for bid items as well as unforeseen conditions and change orders for a total of $2,145,792.23 which includes a five percent retention.
All improvements associated with the above-mentioned Project have been completed. Staff conducted a final inspection and found the work to be satisfactory and in compliance with project plans, specifications, and standards. Upon acceptance of the project by the City Council, staff will file a Notice of Completion for recordation electronically through the County Recorder’s Office. A copy of the Notice of Completion is included as Attachment 1. "Before and After" pictures are included as Attachment 2.
FISCAL IMPACT/SOURCE OF FUNDING:
The final cost of construction for the Project is $2,145,792.23, which is 7.9 percent under the approved purchase order amount of $2,329,995.58. There are sufficient funds to cover the cost of the Project.
GENERAL PLAN RELEVANCE:
RN 1.1 Regional Transportation Plan
RN 1.7 Street System Improvements
RN 1.8 Safe Street Design
AT 3.8 Street Modification/Improvements
OS 2.15 Accessible Facilities
RN 1.7 Street System Improvements
RN 1.8 Safe Street Design
AT 3.8 Street Modification/Improvements
OS 2.15 Accessible Facilities