| CITY OF LORAIN BOARD OF CONTROL AGENDA NOVEMBER 7, 2025 at 2:00 p.m. |
1.
ROLL CALL
2.
MATTERS FOR DISCUSSION
a.
The Fire Department requests approval to purchase services from ESO Solutions to maintain extensive electronic records, including Scheduling, NFIRS data, Inspection, Properties, Permits, Hydrants, and Fire Data, Personnel, and Asset Management. This should lead to an interface with Tyler Technologies for payroll. Contractual Services Account 1010.S500.6300.1500 will be used for funding.
b.
A REQUEST TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH WEYLS PETERS & CHUPARKOFF, LLC FOR REPRESENTATION OF JOSEPH LaVECK, ASST. LAW DIRECTOR OF THE CITY OF LORAIN, CONCERNING THE CASE OF AARON KNAPP v CITY OF LORAIN, UNITED STATES DISTRICT COURT, NORTHERN DISTRICT OF OHIO CASE NO. 12:25-cv-02213 IN AN AMOUNT NOT TO EXCEED $5,000.00. FUNDS WILL BE PAID FROM THE SAFETY/SERVICE CONTRACTUAL SERVICES ACCOUNT NUMBER 1010.V100.3110.6300.1500.
c.
A REQUEST TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH JONATHAN ROSENBAUM, ATTORNEY AT LAW, FOR REPRESENTATION OF JAMES MCCANN, RELATIVE TO THE CASE OF AARON KNAPP v CITY OF LORAIN, UNITED STATES DISTRICT COURT, NORTHERN DISTRICT OF OHIO, CASE NO. 1:25-cv-02213 IN AN AMOUNT NOT TO EXCEED $5,000.00. FUNDS TO BE PAID FROM THE SAFETY/SERVICE CONTRACTUAL SERVICES ACCOUNT NUMBER 1010.V100.3110.6300.1500
d.
IT Department request a purchase order with CIVICPlus for annual maintenance on City's web page and Mobile Web app. Amount of PO will be $11,952.83 and paid from Information Technology Maintenance Agreements 1010.E350.6300.1200
e.
The Black River WWTP requests approval to purchase four valves from Rawdon Myers INC. The valves are for 3 separate locations and are different types: two swing check valves for the Martins Run Pump Station, one knife gate valve for the Idaho pump station and one plug valve for the sludge press. The total cost of the purchase is $13,817.40, which includes $1000 for shipping. Rawdon Myers is a sole source vender for this purchase. Funding for this purchase will be drawn from the Facility Improvement portion of the budget 6130.P613.6310.6700.1500.
f.
The Lorain Police Department request to hire Joe Simone Patch & Paint, to paint areas of the police department, in the amount of $14,185.00. To be paid out of General Fund, Maint. of Facilities.
g.
The Lorain Police Department request approval to purchase bullet proof vests and carriers for new hires, from Pro-Tech Sales, in the amount of $19,522.68. To be paid out of Levy New Equipment account.
h.
The Lorain Police Department requests approval to increase PO #2025-319 from $5,205.28 to $7,539.86 with Power DMS. There is a price increase for year 5 of the agreement with Power DMS. Previously approved by BOC 1/14/25 item x. To be paid out of General funds Contractual Services account #1010.S400.6300.1500.
i.
The Lorain Police Department request approval to replace engine on Marine Patrol boat , wth Pier 58 Marine, in the amount of $43,011.08, to be paid out of Levy Capital Outlay.
j.
The Lorain Police department request approval to purchase new flooring, with Wise Coatings of Cleveland, in the amount of $9,000.00. To be paid out of the General Fund of Maint. of Facilities.
k.
The Lorain Police Department request approval to purchase a side by side through Johnny K's Powersports, in the amount of $27,698.91. To be paid out of Norfold & Southern Grant Safety First and FESA.
l.
The Lorain Police Department request approval to purchase a Golf Cart, from JW Trailer Sales, in the amount of $7,844.00, To be paid out of Levy new equipment account.
m.
An amended request from the Department of Public Property, Streets Division, to increase the total dollar amount for concrete disposal by Herk Excavating to $15,000.00. The original amount of $10,000.00 was approved at BOC on 6/26/25. Funding account is 2030.R203.3140.6400.2900.
n.
A request from the department of Public Property, Electrical Division, for the replacement of two Broadway marquee signs by Brilliant Electric Sign Company for an amount not to exceed $14,362.00. Funding will be through account 2010.R201.3145.6700.1000 Capital Outlay.
o.
A request from the Department of Public Property, Paint & Sign Division, to purchase one TrafficJet Xpress sign printer and ink from Osburn Associates for an amount not to exceed $37,081.20. Funding will be through account 2010.R201.3150.6400.2700 Signs & Zones Supplies. This replaces the current TrafficJet printer which is obsolete.
p.
A request from the Department of Public Property, Parks Division, for purchase of ballfield fencing for Oakwood Fields 2,3, and 4 from Rabbit Landscaping & Installation for an amount not to exceed $24,380.00. Funding will be through account 1010.B200.6400.2200 Maintenance of Facilities.
q.
A request from the Building, Housing & Planning Department to open a Purchase Order with NTWA LLC for an ASBESTOS ABATEMENT at 1105 W 9th St ($2000), 315 E 26th ($1000), 1617 E 33rd St ($1000), and 835 Washington ($1000). Total amount of $5,000.00 from vendor that provided the lowest and best bid proposal. Funds will be appropriated from GL 1010.S900.6300.1503
r.
A request from the Building, Housing & Planning Department to renew contractual services with Mark S. Wagner, Inc. for commercial & Residential Plan review and back up Chief Building Official not to exceed $2,000.00. The request is to stay compliant with the requirements of the State of Ohio Board of Building Standards. Funds will be appropriated from GL 1010.S900.6300.1500 Contractual Services.
s.
A request from the Building, Housing & Planning Department to open a Purchase Order with GREAT LAKES DECONSTRUCTION for a DEMOLITIONS at 1130 W 17th St ($7885.00), 3222 Eagle Ave ($7688), 1105 W 9th St ($11500), 315 E 26th St ($9200), 1617 E 33rd ($7690), 3250 Pearl Ave ($8890), and 835 Washington Ave ($11700). Total amount is $64,553.00 provided by the lowest and best bid proposal. Funds will be appropriated from CDBG ACCOUNT GL 2260.R226.7230.6300.1600 This is contingent upon compliance with other federal requirements, including environmental reviews.
t.
The Building, Housing & Planning Department requests to enter into an agreement with Second Harvest Food Bank of North Central Ohio for $17,000 for the Garfield and Washington School Food Pantries. These are order-ahead food pantries, operated by school staff, located in Garfield and Washington schools. The order-ahead model allows individuals and families to select their preferred food items and pickup time through an online portal. Families will receive 30-50 pounds of food that will enable them to create complete meals over several days.
Second Harvest Food Bank of North Central Ohio was awarded Public Service funding, and notice of this award was sent as correspondence to the Lorain City Council on November 3, 2025. Funds will be paid for out of CDBG Public Service funding (2260.R226.7210.6300.1500) contingent on compliance with other federal requirements, including environmental reviews
Second Harvest Food Bank of North Central Ohio was awarded Public Service funding, and notice of this award was sent as correspondence to the Lorain City Council on November 3, 2025. Funds will be paid for out of CDBG Public Service funding (2260.R226.7210.6300.1500) contingent on compliance with other federal requirements, including environmental reviews
u.
The Building, Housing & Planning Department requests to enter into an agreement with Big Brothers Big Sisters of Lorain County for $10,000 for the Youth Mental Health Community Dialogue Series. The program will provide educational information, activities, and resources for middle and high school students and their families regarding the links between premature and overuse of social media and cannabis with self-harm and suicidal thoughts.
Big Brothers Big Sisters of Lorain County was awarded Public Service funding, and notice of this award was sent as correspondence to the Lorain City Council on November 3, 2025. Funds will be paid for out of CDBG Public Service funding (2260.R226.7210.6300.1500) contingent on compliance with other federal requirements, including environmental reviews.
Big Brothers Big Sisters of Lorain County was awarded Public Service funding, and notice of this award was sent as correspondence to the Lorain City Council on November 3, 2025. Funds will be paid for out of CDBG Public Service funding (2260.R226.7210.6300.1500) contingent on compliance with other federal requirements, including environmental reviews.
v.
The Building, Housing & Planning Department requests to enter into an agreement with Neighborhood Alliance for $20,000 for their Extreme Weather Shelter. The Extreme Weather Shelter provides additional cots to shelter homeless individuals in cases of extreme weather, such as when temperatures drop below 32 degrees. Public Service funds are specifically allocated from the Emergency Services Fund (ESF). ESF is a sub-fund of Public Service funding dedicated to supporting emergency services.
Neighborhood Alliance was awarded Public Service funding, and notice of this award was sent as correspondence to the Lorain City Council on November 3, 2025. Funds will be paid for out of CDBG Public Service funding (2260.R226.7210.6300.1500) contingent on compliance with other federal requirements, including environmental reviews.
Neighborhood Alliance was awarded Public Service funding, and notice of this award was sent as correspondence to the Lorain City Council on November 3, 2025. Funds will be paid for out of CDBG Public Service funding (2260.R226.7210.6300.1500) contingent on compliance with other federal requirements, including environmental reviews.
w.
The Building, Housing & Planning Department requests to enter into an agreement with Lorain County Office on Aging for $10,000 to support their Emergency Food Pantry and Nutrition Services, as demand has been increasing. The pantry is located in Elyria but delivers to Lorain residents.
Lorain County Office on Aging was awarded Public Service funding, and notice of this award was sent as correspondence to the Lorain City Council on November 3, 2025. Funds will be paid for out of CDBG Public Service funding (2260.R226.7210.6300.1500) contingent on compliance with other federal requirements, including environmental reviews.
Lorain County Office on Aging was awarded Public Service funding, and notice of this award was sent as correspondence to the Lorain City Council on November 3, 2025. Funds will be paid for out of CDBG Public Service funding (2260.R226.7210.6300.1500) contingent on compliance with other federal requirements, including environmental reviews.
x.
The Building, Housing & Planning Department requests to enter into an agreement with Axess Family Services, Inc for $10,500 for case management services at Valor Home. Services include mental health counseling, life skills development, employment and housing support. $5,000 of these Public Service funds are specifically allocated from the Emergency Services Fund (ESF). ESF is a sub-fund of Public Service funding dedicated to supporting emergency services.
Axess Family Services, Inc. was awarded Public Service funding, and notice of this award was sent as correspondence to the Lorain City Council on November 3, 2025. Funds will be paid for out of CDBG Public Service funding (2260.R226.7210.6300.1500) contingent on compliance with other federal requirements, including environmental reviews.
Axess Family Services, Inc. was awarded Public Service funding, and notice of this award was sent as correspondence to the Lorain City Council on November 3, 2025. Funds will be paid for out of CDBG Public Service funding (2260.R226.7210.6300.1500) contingent on compliance with other federal requirements, including environmental reviews.
y.
The Building, Housing & Planning Department requests to enter into an agreement with El Centro De Servicios Sociales, Inc. for $30,000 to support the NextGen Wellness: Youth-Led Diabetes Prevention and Wellness Initiative. The program will provide hands-on nutrition education, physical activity, leadership, and intergenerational family engagement aimed at preventing type 2 diabetes and promoting lifelong wellness among middle school students and their families.
El Centro De Servicios Sociales, Inc. was awarded Public Service funding, and notice of this award was sent as correspondence to the Lorain City Council on November 3, 2025. Funds will be paid for out of CDBG Public Service funding (2260.R226.7210.6300.1500) contingent on compliance with other federal requirements, including environmental reviews.
El Centro De Servicios Sociales, Inc. was awarded Public Service funding, and notice of this award was sent as correspondence to the Lorain City Council on November 3, 2025. Funds will be paid for out of CDBG Public Service funding (2260.R226.7210.6300.1500) contingent on compliance with other federal requirements, including environmental reviews.
z.
The Building, Housing & Planning Department requests to enter into an agreement with Harrison Cultural Community Centre for $20,000 to support the Roots and Wings program. The program will connect Lorain's youth and elders through culturally rooted workshops, storytelling events, workforce readiness labs, and collaborative community programs to address social isolation, economic hardship, and cultural disconnect facing Lorain's youth and elder populations.
Harrison Cultural Community Centre was awarded Public Service funding and notice of this award was sent as correspondence to the Lorain City Council on November 3, 2025. Funds will be paid for out of CDBG Public Service funding (2260.R226.7210.6300.1500) contingent on compliance with other federal requirements, including environmental reviews.
Harrison Cultural Community Centre was awarded Public Service funding and notice of this award was sent as correspondence to the Lorain City Council on November 3, 2025. Funds will be paid for out of CDBG Public Service funding (2260.R226.7210.6300.1500) contingent on compliance with other federal requirements, including environmental reviews.
aa.
The Building, Housing & Planning Department requests to enter into an agreement with Catholic Charities Corp. dba Catholic Charities Diocese of Cleveland, for $15,000 to expand Housing Focused Supportive Services at the Elizabeth Center to increase engagement with shelter residents to develop and implement housing plans.
Catholic Charities Corp. dba Catholic Charities Diocese of Cleveland was awarded Public Service funding and notice of this award was sent as correspondence to the Lorain City Council on November 3, 2025. Funds will be paid for out of CDBG Public Service funding (2260.R226.7210.6300.1500) contingent on compliance with other federal requirements, including environmental reviews.
Catholic Charities Corp. dba Catholic Charities Diocese of Cleveland was awarded Public Service funding and notice of this award was sent as correspondence to the Lorain City Council on November 3, 2025. Funds will be paid for out of CDBG Public Service funding (2260.R226.7210.6300.1500) contingent on compliance with other federal requirements, including environmental reviews.
3.
ADJOURNMENT