| CITY OF LORAIN BOARD OF CONTROL AGENDA DECEMBER 10, 2025 at 11:15 a.m. |
1.
ROLL CALL
2.
MATTERS FOR DISCUSSION
a.
The Fire Department requests approval to purchase services from ESO Solutions to maintain extensive electronic records, including Scheduling, NFIRS data, Inspection, Properties, Permits, Hydrants, and Fire Data, Personnel, and Asset Management. This should lead to an interface with Tyler Technologies for payroll. Contractual Services Account 1010.S500.6300.1500 will be used for funding.
b.
A request to continue a professional services agreement with Jonathan J. Downes, Zashin & Rich Co.LPA for legal representation in the matter of an arbitration case involving the Lorain Police Department (Middlebrook Arbitration) in an amount not to exceed $26,000. Funds to be paid from various accounts as designated by Safety/Service Director.
c.
A request from the Department of Public Property, Streets Division, for 55 gallon drums for durapatch waste removal from Ross Environmental for an amount not to exceed $7,500.00. This is for removal of the waste created from use of the durapatch machine. A quote requested from Chemtron went unanswered. Chemtron is the only local vendor who responded to our quote request. Funding will be through account 2010.R201.3140.8100.4311.
d.
A request from the Building, Housing, & Planning Department to open a purchase order with Republic Waste Services for an amount not to exceed $15,000.00 for dumpsters to be used at emergency demolitions completed by the Public Property Department. Funds will be appropriated from G/L account 1010.S900.6300.1503.
e.
The Black River WWTP requests approval to purchase 1 (one) polymer mixing/venturi injector from Andritz Separation Inc. The price for the mixer is $12,816.88 which includes $200 for shipping. Andritz Separation Inc. is a sole source vender for this purchase. Funding for this purchase will be drawn from the Facility Improvement portion of the budget 6130.P613.6310.6700.1500.
f.
The Black River WWTP is seeking approval to purchase a Vaughn S3P-085 Chopper Pump from MS Process. This pump is needed to replace the failed pump at the Beaver Park lift Station. The total cost for the purchase is $31,789.00. MS Process is the sole source for this purchase. This purchase will be funded from the Facility Improvement portion of the budget #6130.P613.6310.6700.1500.
g.
The Black River WWTP requests approval for the purchase of a Vaughn PE4S6CS Vertical Pedestal Chopper Pump from MS Process. The replacement is vital to the plant Operations and is replacing a pump that is over 50 years old. Total price including freight is $29,889.00. The removal and installation will be performed by the maintenance staff of the Black River WWTP. MS Process is the sole source vendor for this purchase. The Funds for this purchase will come from the facility improvement portion of the budget # 6130. P613 6310. 6700. 1500.
h.
A request from the Lorain Utilities Department to enter into a contract with the lowest and best bidder for all services and actions associated with the installation of a new fence at the Fulton Water Tower. Cuyahoga Fence LLC bid an amount not to exceed $145,000.00. Funding GL Accounts 6020.P602.6440.6300.1500 Purification Operations – Contractual Service and 6020.P602.6440.6700.1500 Purification Operations – Facility Improvement.
i.
A request from the Lorain Utilities Department for a purchase order in the amount of $38,736.00 with the city of Lorain's Building Housing and Planning Department for the Jaeger Road Pump Station plan review fee for building permits. Funding GL Accounts 6130.P613.6310.6700.1500 Plant Operations – Facility Improvement and 6130.P613.6420.6300.1500 PQM – Contractual Services
j.
A request from the Lorain Utilities Water Purification Department for a purchase order in the amount of $8,030.00 with Buckeye Electrical Solutions for the installation of a chlorine alarm system upgrade. This upgrade will provide audio and visual alarms throughout the entire Water Purification Plant inside and out, in the event of a chlorine gas leak. Funding GL account 6020.P602.6440.6700.1500 Purification Operations - Facility Improvement.
k.
A request from the Lorain Sewer Department for an emergency purchase order in the amount of $53,000.00 with Terminal Ready-Mix, Inc for the emergency sanitary sewer main repair, and removing and replacing the existing concrete driveway and apron done at 527 Root Road, Lorain, Ohio. Funding GL Account 6130.P613.6460.6700.1500 Facility Improvement.
l.
The Building, Housing and Planning Department (BHP) requests approval for an Essential Home Repair loan in the amount of $5,720.00 to complete electrical repairs at 2936 Caroline Ave Lorain 44055 for Carmen Caribe.
Buckeye Electrical Solutions submitted the most complete and cost-effective estimate for the scope of work to be completed for $5,200.00. The total funds requested, including a 10% contingency of $520.00, is $5,720.00.
Additional Estimates were received from GID construction for $6,455.28 & Total Restore Design Build for $7,975.00. Neither of those dollar amounts include a contingency.
The work will be paid out of the Block Grant Home Repair funds, account number 2260.R.226.7130.6400.6100 and is contingent on compliance with other federal requirements, including environmental reviews.
Buckeye Electrical Solutions submitted the most complete and cost-effective estimate for the scope of work to be completed for $5,200.00. The total funds requested, including a 10% contingency of $520.00, is $5,720.00.
Additional Estimates were received from GID construction for $6,455.28 & Total Restore Design Build for $7,975.00. Neither of those dollar amounts include a contingency.
The work will be paid out of the Block Grant Home Repair funds, account number 2260.R.226.7130.6400.6100 and is contingent on compliance with other federal requirements, including environmental reviews.
m.
The Building, Housing and Planning Department (BHP) requests approval for an Essential Home Repair loan in the amount of $6,513.00 for replacement of an air conditioning unit as an accommodation under the program guidelines. This will occur at 3224 Camden Ave. Lorain 44055, for William Duncan Jr.
Raymond Plumbing and Heating submitted the most complete and cost-effective estimate for the scope of work to be completed for $5,921.00. The total funds requested, including a 10% contingency of $592.00, is $6,513.00.
Additional estimates were received from Ray Gidich Heating & Air for $8,142.00 and EH Roberts for $5,644.00.
The work will be paid out of the Block Grant Home Repair funds, account number 2260.R.226.7130.6400.6100 and is contingent on compliance with other federal requirements, including environmental reviews.
n.
The Building, Housing and Planning Department (BHP) requests approval for an Essential Home Repair loan in the amount of $13,860.00 for a roof replacement at 3909 Woodward Ave Lorain 44055 for Melinda Gray.
R. Hammond Construction submitted the most complete and cost-effective estimate for the scope of work to be completed for $12,600.00. The total funds requested, including a 10% contingency of $1,260.00, is $13,860.00.
Additional estimates were received from JenMet Construction for $15,270.00 and Green Home Solution for $19,250.00. Neither amount include a contingency.
The work will be paid out of the Block Grant Home Repair funds, account number 2260.R.226.7130.6400.6100 and is contingent on compliance with other federal requirements, including environmental reviews.
R. Hammond Construction submitted the most complete and cost-effective estimate for the scope of work to be completed for $12,600.00. The total funds requested, including a 10% contingency of $1,260.00, is $13,860.00.
Additional estimates were received from JenMet Construction for $15,270.00 and Green Home Solution for $19,250.00. Neither amount include a contingency.
The work will be paid out of the Block Grant Home Repair funds, account number 2260.R.226.7130.6400.6100 and is contingent on compliance with other federal requirements, including environmental reviews.
o.
The Building, Housing and Planning Department (BHP) requests approval for a Home Repair loan in the amount of $6,512.00 to replace the porch at 3040 Chris Ave., for Alido Marrero.
Eiffel Builders submitted the most complete and cost-effective estimate for the scope of work to be completed for $5,920.00. The total funds requested, including a 10% contingency of $592.00, is $6,512.00.
Additional estimates received were from GID Construction $9,447.19, CJS Exterior Maintenance Inc. $13,800.00, and Green Home Solutions $19,500.00. The additional estimate amounts do not include the 10% contingency.
The work will be paid out of the Block Grant Home Repair funds, account number 2260.R.226.7130.6400.6100 and is contingent on compliance with other federal requirements, including environmental reviews.
Eiffel Builders submitted the most complete and cost-effective estimate for the scope of work to be completed for $5,920.00. The total funds requested, including a 10% contingency of $592.00, is $6,512.00.
Additional estimates received were from GID Construction $9,447.19, CJS Exterior Maintenance Inc. $13,800.00, and Green Home Solutions $19,500.00. The additional estimate amounts do not include the 10% contingency.
The work will be paid out of the Block Grant Home Repair funds, account number 2260.R.226.7130.6400.6100 and is contingent on compliance with other federal requirements, including environmental reviews.
p.
***A REQUEST TO WAIVE THE 24-HOUR RULE AND ADD AN ITEM FOR CONSIDERATION
A request from the Lorain Police Department to enter into an agreement with Flock Group, Inc. for the purchase of unmanned drones for an amount not to exceed $500,000.00. Funding will come from Account number 2359.R235.6300.3307 or the Police Levy Funds Account as determined by the Lorain City Auditor. This was approved by Lorain City Council at the December 1, 2025, meeting via ordinance #186-25.
A request from the Lorain Police Department to enter into an agreement with Flock Group, Inc. for the purchase of unmanned drones for an amount not to exceed $500,000.00. Funding will come from Account number 2359.R235.6300.3307 or the Police Levy Funds Account as determined by the Lorain City Auditor. This was approved by Lorain City Council at the December 1, 2025, meeting via ordinance #186-25.
3.
ADJOURNMENT