| CITY OF LORAIN BOARD OF CONTROL AGENDA DECEMBER 17, 2025 at 11:15 a.m. |
1.
ROLL CALL
2.
MATTERS FOR DISCUSSION
a.
Information Technology Department request an increase to Purchase Order# 2025-385 with COMDOC Inc, passed BOC on 1/22/25. Increase is to cover imprint charges.
Increase PO from $37,000 to $39,000. GL Account# 1010.E350.6300.1200
Increase PO from $37,000 to $39,000. GL Account# 1010.E350.6300.1200
b.
The Information Technology Department request to increase PO# 2025-205 from $5,100 to $6,200.00 for the term of 1/7/2026 - 1/6/2027 for Fax Server Maintenance with COMDOC.
c.
A request from the Department of Public Property to open a purchase order for a Data Service Agreement with Gardiner for a total amount not to exceed $20,250.00. This amount includes a one time onboarding fee of $6,250.00 and an annual service fee of $14,000.00. Funding for onboarding will be through account 1010.V100.3130.6400.2201 Building Maintenance, Maintenance of Facilities. Funding for the annual service agreement will be through account 1010.V100.3130.6300.1500 Building maintenance Contractual Services.
d.
A request from the Building, Housing & Planning Department to enter into an agreement with Clariti Cloud (USA) Inc. for professional services and implementation of inspection, code enforcement, & permitting software for an amount not to exceed $77,000.00. Funds will be appropriated from G/L account 1010.S900.6300.1500. This item was approved by Lorain City Council on 12/15/2025.
e.
The Department of Building, Housing and Planning is seeking to enter into a contract for the amount of $45,000.00 with Designing Local Ltd. to provide professional services for updating the City of Lorain's Historical Preservation Guidelines. This contract is part of the Certified Local Government (CLG) Grant, which was awarded to the City of Lorain to ensure the guidelines provide a framework for objective and consistent decision-making by the Design Review Board members. Funds for this contract will be paid from an account determined by the Auditor's office.
f.
A request from the Lorain Utilities Department for a purchase order in the amount of $38,736.00 with the city of Lorain's Building Housing and Planning Department for the Jaeger Road Pump Station plan review fee for building permits. Funding GL Accounts 6130.P613.6310.6700.1500 Plant Operations – Facility Improvement and 6130.P613.6420.6300.1500 PQM – Contractual Services
g.
A request from the Lorain Utilities Distribution Department for a purchase order in the amount of $5,945.00 with UtiliSync, LLC for Ohio Utilities Protection Service ticket management system, which is compatible with the asset management system, Cityworks. Funding GL Account 6020.P602.6190.6300.1500 Distribution Maintenance - Contractual Services.
h.
A request from the Lorain Utilities Water Purification Department to amend Ordinance 127-25 to increase funding with Phenix Tech International from $120,000.00 to an amount not to exceed $190,000; which is a $70,000.00 increase. Additional funding is required to properly seal the interior steel of the wash water tanks in the Water Purification Plant. Pending city council's approval on 12/15/25; Ord ____-____. Funding GL accounts 6020.P602.6440.6300.1500 Purification Operations – Contractual Services and 6020.P602.6440.6700.1500 Purification Operations – Facility Improvement.
i.
A request from the Safety Service Department to enter into an extension agreement with Barry Slater, Inc. for Rep'd/Ask Lorain. This is a web-based Q & A platform used to answer questions from residents. This agreement will be for a term of three months (1/1/26 - 3/31/26) in the amount of $7,500.00. Funding will come from account #4010.C401.6300.1500 contractual services.
j.
***A REQUEST TO WAIVE THE 24-HOUR RULE AND ADD AN ITEM FOR CONSIDERATION
A request from the department of Public Property for comprehensive department software from NovoSolutions for an amount not to exceed $21,890.00. Funding will be split equally between accounts 2010.R201.3140.6300.1500, 1010.B200.6300.1500, and 7010.I701.6300.1500.
A request from the department of Public Property for comprehensive department software from NovoSolutions for an amount not to exceed $21,890.00. Funding will be split equally between accounts 2010.R201.3140.6300.1500, 1010.B200.6300.1500, and 7010.I701.6300.1500.
k.
***A REQUEST TO WAIVE THE 24-HOUR RULE AND ADD AN ITEM FOR CONSIDERATION
A request to enter into a professional services agreement with Jonathan Rosenbaum, Attorney at Law, for representation of James McCann relative to the case of Garon Petty vs City of Lorain, et al., Lorain County Court of Common Pleas, Case No. 25CV218944, in an amount not to exceed $5,000.00. Funds to be paid from the Safety/Service Contractual Services Account Number 1010.V100.3110.6300.1500
A request to enter into a professional services agreement with Jonathan Rosenbaum, Attorney at Law, for representation of James McCann relative to the case of Garon Petty vs City of Lorain, et al., Lorain County Court of Common Pleas, Case No. 25CV218944, in an amount not to exceed $5,000.00. Funds to be paid from the Safety/Service Contractual Services Account Number 1010.V100.3110.6300.1500
3.
ADJOURNMENT