| CITY OF LORAIN BOARD OF CONTROL AGENDA JANUARY 14, 2026 at 11:15 a.m. |
1.
ROLL CALL
2.
MATTERS FOR DISCUSSION
a.
The Building, Housing and Planning Department requests to enter into an agreement for an amount not to exceed $14,280 with Rowser and Son's Lawn Maintenance LLC for the cutting of tall grass and debris removal from properties as a part of the Mow Down Program. The total is tentative, based on the need for contracted cuts in addition to the Mow Down cuts. The City of Lorain accepted quotes from December 22, 2025, to January 2, 2026, and received six (6) quotes. All quotes were scored to determine the lowest and best. Funds will be paid from NSP account number 2350.R235.6300.1520 and Contractual Service account number 1010.S900.6300.1500.
b.
A request from the Safety/Service Department to approve a Real Estate Purchase Agreement with Lakeisha L. Miles aka Lakeisha L. Tate & Allen L. Tate for the purchase of residential property located at 1069 West 45th Place for an amount not to exceed $300,000.00 for use in the "Officer Next Door Program."
c.
A request from the Department of Public Property for lawn maintenance services for various City properties from Dyna-Green for an amount not to exceed$19,700.00 Funding will be through various .6300.1500 accounts.
d.
A request from the Department of Public Property, Traffic & Electrical Division, for complete repair of traffic signal components at Oberlin Ave at N. Ridge/Cooper Foster Park Rd. by Signal Service Company for an amount not to exceed $8,330.00. Funding will be through account 2010.R201.3140.6400.3300 Traffic light Maintenance.
e.
A request from the Department of Public Property, Garage Division, to open a super blanket purchase order for necessary vehicle collision damage repairs performed by Liberty Ford for an amount not to exceed $75,000.00. Funding will be through account 7010.I701.6400.3500.
f.
A request from the Department of Public Property, Building Maintenance Division, to purchase copier paper for various City departments from W.B. Mason for an amount not to exceed $29,500.00. Funding will be through account 1010.V100.3130.6400.2400.
g.
A request from the Department of Public Property, Building Maintenance Division, for floor upgrades at Lorain City Hall entrance/exit from Wise Coatings of Cleveland for an amount not to exceed $6,580.00. Wise Coatings is a sole source vendor. Funding will be through account 1010.V100.3130.6400.2201.
h.
A request from the Department of Public Property, Streets Division, to purchase RS2 emulsion from Northcoast Products for an amount not to exceed $30,000.00. Quantity is based on 2025 usage. Northcoast is the only local vendor producing this type of emulsion year round. City of Lorain requires RS2 emulsion for daily operation of the Durapatch machine, therefore Northcoast Products is the only vendor to meet our needs. Funding will be through BitMat account 2030.R203.3140.6400.2900.
i.
The Lorain Police Department request approval to renew phone/forensic software with Cellebrite USA, amount not to exceed $9,400.00. To be paid out of Levy Contractual Services.
j.
The Lorain Police Department request approval to continue Leadsonline total Track Investigation System Service package with Leadsonline in the amount of $8,532.00. To be paid out of Levy Contractual Services.
k.
The Lorain Police Department request approval to continue the agreement for the police and procedure system through Lexipol, amount not to exceed $25,000.00. To be paid out of Levy Contractual Services.
l.
The Lorain Police Department request approval to continue the desk reporting system with LexisNexis Coplogic, not to exceed $17,000.00. To be paid out of Levy Contractual Services.
m.
The Lorain Police Department request approval for the yearly fee for New World Countywide CAD Records Management System with the Lorain County Treasure in the amount of $60,000.00. To be paid out of Levy Contractual Services.
n.
The Lorain Police Department request approval to continue services for the Police App with OCV LLC in the amount of $6,995.00. To be paid out of Levy Contractual Services.
o.
The Lorain Police Department request approval to continue quarterly access to Leads on line, with Ohio State Patrol, in the amount of $7,200.00. To be paid out of General Fund Ohio Leads.
p.
The Lorain Police Department request approval to renew annual subscription fees for Power DMS Inc, not to exceed $8,000.00. To be paid out of General Fund Contractual Services.
q.
The Lorain Police Department request approval to continue a maintenance agreement with Southeast Security, amount not to exceed $18,000.00 To be paid out of Levy Contractual Services.
r.
The Lorain Police Department request approval to continue annual maintenance agreement for camera system with Southeast Security, amount not to exceed $18,500.00. to be paid out of Levy Contractual Services.
s.
The Lorain Police Department request approval to rent range for firearms training, from NOTTC, in the amount of $6,000.00. To be paid out of Levy Contractual Services.
t.
The Lorain Police Department request approval for additional $9,187.20 to cover testing and repairs to AEDs through Biomedical Instrumentation Services. To be paid out of Levy Contractual Services. Original PO#2025-310.
u.
A request from the City of Lorain Sewer Dept. for a Purchase Order with A & H Equipment in the amount of $10,000. For the purchase of Repairs, services, parts, for vactor trucks etc. Funds to come from G/L 6130.P613.6460.6400.2400 Regular Supplies
v.
A request from the City of Lorain Water Dist. Dept. for a Purchase Order with Amrize in the amount of $75,000. This is for the purchase of a variety of fill stone used in water repairs & excavations. Funds to come from G/L 6020.P602.6190.6400.2400 Regular Supplies
w.
A request from the City of Lorain Sewer Dept. for a Purchase Order with Amrize in the amount of $30,000. This is for the purchase of a variety of fill stone used in sewer excavations. Funds to come from G/L 6130.P613.6460.6400.2400 Regular Supplies.
x.
A request from the City of Lorain Utilities Dept. for a Purchase Order in the amount of $7,500. With Sysco for the purchase of Utilities Dept. cleaning supplies. Funds to be a 50/50 split from G/L 6020.P602.4000.6400.3700 & G/L 6130.P613.4000.6400.3700 General Utility Supplies.
y.
A request from the City of Lorain Utilities Dept. for a Purchase Order with Novex Products, Inc. in the amount of $10,000. For the purchase of Utility dept. paper products. Funds to be a 50/50 split from G/L 6020.P602.4000.6400.3700 & G/L 6130.P613.4000.6400.3700 General Utility Supplies
z.
: A request from the City of Lorain Sewer Dept. for a Purchase Order with Brown Equipment Co. in the amount of $50,000. For the purchase of Repairs, services, parts, for camera vans, jet trucks & equipment etc. Funds to come from G/L 6130.P613.6460.6400.2400 Regular Supplies.
aa.
A request from the City of Lorain Utilities Dept. for a Purchase Order with W.B. Mason in the amount of $20,000. For the purchase of Utility dept. Office supplies. Funds to be a 50/50 split from G/L 6020.P602.4000.6400.3700 & G/L 6130.P613.4000.6400.3700 General Utility Supplies
bb.
A request from the City of Lorain Sewer Dept. for a Purchase Order with The Consumer's Builders Supply Co. in the amount of $20,000. For the purchase of Masonry supplies, tools, etc. Funds to come from G/L 4030.C403.6700.1000 Capital Outlay
cc.
A request from the City of Lorain Water Dist. for a Purchase Order with Core & Main for a PO in the amount of $350,000. For the purchase of Contract Materials. Funds to come from G/L 6020.P602.6190.6700.1304 Mains, Valves, Etc. Year 2 (Ord. 133-24) Agreement 24-071
dd.
A request from the City of Lorain Sewer Dept. for a Purchase Order with Winwater in the amount of $25,000. For the purchase of Sewer materials, pipes, fittings etc. Funds to come from G/L 6130.P613.6460.6400.2400 Regular Supplies.
ee.
A request from the City of Lorain Water Dist. Dept. for a blanket Purchase Order with Lakeshore Tool in the amount of $10,000. This is for the purchase of tools, rags, PPE, etc. This is annually the average amount we spend at Lakeshore and are just consolidating Purchase Orders as we did last year. Funds to come from G/L 6020.P602.6190.6400.2400 Regular Supplies.
ff.
The IT Department requests a purchase Order for Adobe pro not to exceed $17,000 and paid from 1010.E350.6300.1200
gg.
IT Department request a PO with Civic plus for annual maintenance on the City's mobile web page
.
Price not to exceed $12,000 and paid from 1010.E350.6300.1200 (Maintenance Agreements)
.
Price not to exceed $12,000 and paid from 1010.E350.6300.1200 (Maintenance Agreements)
hh.
The IT Department requests a purchase order with Xerox Business Solutions not to exceed $47,000 for 2026 Imprint Charges
To be paid from 1010.E350.6300.1200 (maintenance agreements)
To be paid from 1010.E350.6300.1200 (maintenance agreements)
ii.
The IT Department requests a PO with Xerox Business Solutions for annual maintenance on DOCUSHARE.
Cost not to exceed $12,000 and paid from 1010.E350.6300.1200 (maintenance agreements)
Cost not to exceed $12,000 and paid from 1010.E350.6300.1200 (maintenance agreements)
jj.
The IT Department requests a PO with Xerox Business Solutions for annual fax server maintenance.
Prince not to exceed $5,500 amd paid from 1010.E350.6300.1200 (maintenance agreements)n
Prince not to exceed $5,500 amd paid from 1010.E350.6300.1200 (maintenance agreements)n
kk.
The IT Department requests a Purchase order with GHA Technologies for CISCO Smartnet. CISCO Smartnet is an annual maintenance on our Cisco equipment.
Price not to exceed $45,000 and paid from 1010.E350.6300.1200 (maintenance agreements)
Price not to exceed $45,000 and paid from 1010.E350.6300.1200 (maintenance agreements)
ll.
The IT Department requests a purchase Order with GHA Technologies for annual licenses for CISCO DUO.
Cisco Duo is our Multi-Function Authication (MFA) Software and is a part of our Cyber Security plan.
Cost not to exceed $12,500 and paid from 1010.E350.6300.1200 (maintenance agreements)
Cisco Duo is our Multi-Function Authication (MFA) Software and is a part of our Cyber Security plan.
Cost not to exceed $12,500 and paid from 1010.E350.6300.1200 (maintenance agreements)
mm.
The IT Department requests a PO with Intradyne for annual licenses for Text Message Archiving
Cost not to exceed $17,000 and paid from 1010.E350.6300.1200 (maintenance agreements)
Cost not to exceed $17,000 and paid from 1010.E350.6300.1200 (maintenance agreements)
nn.
The IT Department requests a PO with Innovative Software Solutions Inc for annual maintenance on income Tax software.
Price not to exceed $12,000 and paid from 1010.E350.6300.1200 (maintenance agreements)
Price not to exceed $12,000 and paid from 1010.E350.6300.1200 (maintenance agreements)
oo.
The IT Department requests a PO with LTI Power Systems for annual maintenance on the City's uninteruptible power source(UPS)
Cost not to exceed $12,000 and paid from 1010.E350.6300.1200(maintenance agreements)
Cost not to exceed $12,000 and paid from 1010.E350.6300.1200(maintenance agreements)
pp.
The IT Department requests a PO with Malwarebytes for annual licenses for Threat Down. Threat Down is part of our Cyber Security platform.
Cost not to exceed $20,000 and paid from 1010.E350.6300.1200(maintenance agreements)
Cost not to exceed $20,000 and paid from 1010.E350.6300.1200(maintenance agreements)
qq.
The IT Department requests a PO with ESO Solutions for annual maintenance on Mobile Eyes Software for Lorian Fire department.
Cost is not to exceed $7,500 and paid form 1010.E350.6300.1200(maintenance agreements)
Cost is not to exceed $7,500 and paid form 1010.E350.6300.1200(maintenance agreements)
rr.
The IT Department requests a PO with OAR.NET for the annual licensing for VMWare. VMWare is the operating system for our Virtual Environment.
Cost not to exceed $35,000 and paid from 1010.E350.6300.1200(maintenance agreements)
Cost not to exceed $35,000 and paid from 1010.E350.6300.1200(maintenance agreements)
ss.
The IT Department requests a PO with Service Express for annual maintenance on the City's Data Center Hardware.
Cost not to exceed $15,000 and paid from 1010.E350.6300.1200(maintenance agreeements)
Cost not to exceed $15,000 and paid from 1010.E350.6300.1200(maintenance agreeements)
tt.
The IT Department requests a PO with SuiteOne Media Inc for annual costs for Live Streaming and archiving of City Council meetings.
Cost not to exceed $6,500.00 and paid from 1010.E350.6300.1200(maintenance agreements)
Cost not to exceed $6,500.00 and paid from 1010.E350.6300.1200(maintenance agreements)
uu.
The IT Department request a PO with Tyler Technology for the annual maintenance agreement for LOGOS. LOGOS is our software platform for Hunman Resources, Financial Management, Community Development and Utility Billing.
City of Lorain Agreement 23-041
Cost not to exceed $275,000 and paid from 1010.E350.6300.1200(maintenance agreements)
City of Lorain Agreement 23-041
Cost not to exceed $275,000 and paid from 1010.E350.6300.1200(maintenance agreements)
vv.
The IT Department requests a PO with Xerox Financial Services for lease payments per the contract.
PO will be for $41,000 and will be paid from 1010.E350.7100.1000 (Leases)
PO will be for $41,000 and will be paid from 1010.E350.7100.1000 (Leases)
ww.
The I.T. Department requests a PO with Dell Computer for annual licensing of Microsoft 365.
Cost not to exceed $70,000 and paid from 1010.E350.6300.1500 (contractual services)
Cost not to exceed $70,000 and paid from 1010.E350.6300.1500 (contractual services)
3.
ADJOURNMENT