| CITY OF LORAIN BOARD OF CONTROL AGENDA FEBRUARY 4, 2026 at 11:15 a.m. |
1.
ROLL CALL
2.
MATTERS FOR DISCUSSION
a.
The Fire Department requests approval for the Turnouts, LLC Maintenance Agreement. Turnouts, LLC is third-party verified to perform repairs on the outer shell, thermal liner, and moisture barrier of any manufacturer of structural turnout gear. The services would include advanced inspection annually, LCO2 Decontamination Cleaning Annually, All moisture barrier repairs, All thermal liner repairs, records management, etc. This is a sole source vendor. The annual cost will be $7,200.00 and come from account #1010.S500.6300.1500.
b.
The Lorain Police Department request approval to purchase Computer and camera equipment from, Adorama, in the amount of $12,719.43. To be paid out of Special Revenue Community Service account.
c.
The Law Department/Court request to enter into a 3-year agreement with Lexi Nexis. The monthly cost will be $1,818.00 for year one of the contract. Year two the cost will be $1,909.00 monthly and for year three the cost will be $2,005.00 monthly. This is a sole source vendor. Funding will come account #1010.E100.1150.6300.1500 contractual service.
d.
The Department of Building, Housing and Planning (BHP) requests an amendment to BOC Item E approved on December 17, 2025.
At that meeting, the Board of Control approved BHP's request to enter into a contract with Designing Local Ltd. in the amount of $45,000 for professional services to update the City of Lorain's Historic Preservation Guidelines. At the time of approval, the funding source had not yet been determined.
At that meeting, the Board of Control approved BHP's request to enter into a contract with Designing Local Ltd. in the amount of $45,000 for professional services to update the City of Lorain's Historic Preservation Guidelines. At the time of approval, the funding source had not yet been determined.
Since then, the Auditor's Office has identified the appropriate funding source. The contract will be paid from account number 1010.S900.6300.1500.
e.
A request from the City of Lorain Water Dist. Dept. for a purchase order in the amount of $6,413.72. For the purchase of 4- 2" Godwin Trash Pumps from Xylem Dewatering Solutions. Manufacturer of Godwin Pumps. Funds to come from G/L 6020.P602.6190.6400.2400 Reg Supplies.
f.
The Black River WWTP requests approval to enter into an agreement with Professional Engines Inc. to upgrade the facility's existing gas engine throttle control system. The current pneumatic (air-controlled) system presents limitations in precision, reliability, and data tracking. The proposed upgrade will replace the air system with an electronic throttle control system that integrates with our SCADA computer system, allowing for more accurate control, improved reliability, and real-time monitoring capabilities. The original request, approved on July 23, 2025, was based on an estimate for the scope of work. Upon completion of the work, actual costs exceeded the original estimate. As a result, an increase to the purchase order in the amount of $1,813.46 is required to cover the full cost of work completed. The revised total project cost is $29,698.46. This project was planned and budgeted under the Facility Improvement portion of the budget, account #6130.P613.6310.6700.1500.
g.
The Black River WWTP requests permission to enter into a 22 week contract with Ohio Geese Control (OGC) for their services of discouraging geese from nesting, migrating, and also migrating with hatchlings around tanks and dangerous areas of the plant. Included in there services, they will work under the guidelines of the ODNR permit in the proper destruction of nests and addling of eggs, and will assist the city with reporting this to the ODNR. This is a safety issue for both the geese and the employee'. The cost of the service is $7,419.50. This service was budgeted for and will come from the Contractual Services portion of the budget. # 6130.P613.6310.6300.1500.
h.
A request from the Lorain Utilities Water Purification Department for an emergency purchase order in an amount not to exceed $25,000.00 with Sunbelt Rentals for a backup generator rental, which includes installation and removal at the Redhill Booster Pump Station. The current backup generator failed and will need replaced. Renting the generator will provide backup power supply to prevent depressurization of Red Hill Pressure District in the even of a power loss. The Water Purification Department will be renting this backup generator until a permanent replacement is integrated. Funding GL Account 6020.P602.6440.6700.1500 Facility Improvement.
i.
A request from the Lorain Utilities Department to enter into an Ohio Water Pollution Control Loan Fund (WPCLF) Water Resource Restoration Sponsor Program (WRRSP) Sponsorship Agreement. The City of Lorain Utilities Department intends to apply for WPCLF (Water Pollution Control Loan Fund) for the construction of the Martin's Run Pump Station Project. The City of Lorain Utilities Department recognizes and supports the conservation and enhancement of the natural resources to be performed by the Poston Farm 2 Additions (WR391662-0028) and the Appalachia Ohio Alliance proposes acquiring and protecting valuable water resources through the Poston Farm 2 Addition Project for a sponsorship not to exceed $2,642,000.00 in conjunction with the City of Columbus, Ohio. If further sponsorship capacity exists after the aforementioned project, the City of Lorain recognizes and supports the additional WRRSP projects of Bison Hollow Additions Scheer Property (WR391662-0031) not to exceed $1,062,000.00 and the Laurel Run Headwaters Conservation Selsley and Beamer (WR391662-0026) not to exceed $746,000.00. Ordinance 175-25 was approved by City Council on 11/17/25.
j.
A request from the Lorain Utilities Department for a purchase order in the amount of $5,100.00 with RailPros and or Norfolk & Southern for Norfolk Southern Permit fees related to the repair and construction of the sanitary sewer pipe underneath the Railroad along Root Road. This includes the application fee of $2,500.00, Risk Fee $1,900.00 and the Protection Service Fee $700.00. The Lorain Utilities Department has requested a waiver of the fees for this permit. Funding GL Account 6130.P613.6460.6300.1500 Contractual Service.
k.
A request from the Lorain Billing and Meter Department for a purchase order in the amount of $37,401.14 with Neco Water for the yearly maintenance renewal for Neptune 360 and meter reading devices. Funding GL Account 6020.P602.4000.6300.1500 Water Works – General Admin – Contractual Service and 6130.P613.4000.6300.1500 Water Pollution Control – General Admin – Contractual Service.
3.
ADJOURNMENT