| CITY OF LORAIN BOARD OF CONTROL AGENDA APRIL 15, 2026 at 11:15 a.m. |
1.
ROLL CALL
2.
MATTERS FOR DISCUSSION
a.
The Lorain Fire Department (LFD) requests to purchase four (4) sets of new fire gear (turnout pants and coats per attached specifications) for recent hires. Municipal Emergency Services (MES) provided a quote for $16,785.00. To be paid through G/L account 1010.S500.6700.1800 (New Equipment).
b.
A request from the Lorain Utilities Department for a purchase order in the amount of $10,584.00 with Cardio Partners to replace 8 (eight) Physio Control Stryker CR + AED's, which have been removed from manufacturing. Funding GL Accounts 6020.P602.4000.6700.1500 Water - General Admin – Facility Improvements and 6130.P613.4000.6700.1500 Water Pollution Control - General Admin Facility Improvements.
c.
A request from the Lorain Utilities Department for an emergency purchase order not to exceed $450,000.00 with Insituform Technologies, Inc. for the emergency utility repair to sewer lines which traversed the railroad properties of Norfolk Southern Railroad located at or about Root Road in the City of Lorain. City Council passed Ordinance 53-26 on 4/6/26. Funding GL Account 6160.P616.6300.1500 Contractual Service.
d.
A request from the Lorain Utilities Department for a purchase order in the amount of $23,005.00 with sole source vendor, Waterworth, for continuous utility rate management software beginning April 23, 2026 through April 22, 2027 (12 month period). Funding GL Accounts 6020.P602.4000.6300.1500 Waterworks - Contractual Service and 6130.P613.4000.6300.1500 Water Pollution Control - Contractual Service.
e.
A request from the Lorain Utilities Admin Dept. for purchase orders not to exceed $10,130. with UBY for the Instrumentation and Track Monitoring needed for the Root Rd. Sanitary sewer repair. Funding from G/L 6130.P613.6300.1500 Contractual Services
f.
A request from the Department of Public Property, Streets Division, for guardrail repair by Lake Erie Construction Company at 2 locations: West Erie/West 21st Street Eastbound split, and 6100 South Broadway for a total amount not to exceed $11,850.00. Funding will be through Streets Contractual Services account 2010.R201.3140.6300.1500. Lake Erie Construction is the only regional provider of this type of repair and also holds the ODOT contract for same.
g.
A request from the Department of Public property, Parks Division, for refurbishing of the basketball court at Lakeview Park South by New Era Surfacing for an amount not to exceed $6,314.00. Funding will be through account 1010.B200.6300.1500. Lions International and Lorain Lions Club are providing the funds for this project.
h.
A request from The Department of Public Property, Parks Division to purchase a radio telemetry system for the fountain at Veterans Park for an amount not to exceed $ $9,410.00. Funding will be through account 1010.B200.6300.1500, Parks Contractual Services.
i.
A request from the Department of Public Property, Parks Division, to purchase basketball hoop systems from Pro Dunk Hoops for an amount not to exceed $6,000.00. Funding will be through account 1010,B200.6300.1500. Lions International and Lorain Lions Club are providing funding for this project per Ordinance 173-25.
j.
The Building, Housing and Planning Department (BHP) requests approval to authorize the Safety/Service Director to execute all necessary agreements with the Homeowner and G.I.D. Construction LLC for the rehabilitation of 3650 Dayton Ave. Lorain, OH 44052 for Violet Collins. The total contract amount is $61,623.84, which includes a 10% contingency ($56,021.67 project cost + $5,602.17 contingency).
The funds will be paid from account number G/L 2580.R258.6300.1515 and are contingent on compliance with other federal requirements, including environmental reviews.
k.
The Building, Housing and Planning Department (BHP) requests approval to authorize the Safety/Service Director to execute all necessary agreements with the Homeowner and Eiffel Builders for the rehabilitation of 321 Delaware Ave. Lorain 44052 for Nancy Skaggs. The total contract amount is $24,574.00, which includes a 10% contingency ($22,340.00 project cost + $2,234.00 contingency).
The funds will be paid from account number G/L 2580.R258.6300.1515 and is contingent on compliance with other federal requirements, including environmental reviews.
The funds will be paid from account number G/L 2580.R258.6300.1515 and is contingent on compliance with other federal requirements, including environmental reviews.
l.
The Building, Housing and Planning Department (BHP) requests approval to authorize the Safety/Service Director to execute all necessary agreements with the Homeowner and G.I.D. Construction LLC for the rehabilitation of 2144 E.30th St. Lorain 44055 for Myrna Christensen. The total contract amount is $52,446.90, which includes a 10% contingency ($47,679.00 project cost + $4,767.90 contingency).
The funds will be paid from account number G/L 2580.R258.6300.1515 and is contingent on compliance with other federal requirements, including environmental reviews.
The funds will be paid from account number G/L 2580.R258.6300.1515 and is contingent on compliance with other federal requirements, including environmental reviews.
m.
The Building, Housing & Planning Department requests to enter into an agreement with the Lorain County Urban League for $70,000 for the Serving Our Streets (SOS) Initiative. SOS is a community-based violence interruption and youth engagement initiative that treats violence as a preventable public health crisis with the mission to reduce youth violence and increase opportunities for healing, stability, and reintegration for high-risk youth in Lorain County. Funds will be paid for out of CDBG Public Service Dollars (2260.R226.7210.6300.1500) contingent on compliance with other federal requirements, including environmental reviews.
n.
A request from the Building, Housing & Planning Department to increase PO #2026-34 with SWAT Environmental, previously approved by BOC 10/8/2025 Item N, by an additional $6,500.00 for an amount not to exceed $14,000.00. The increase is due to the cost of individual mitigations being higher than the original estimates and additional addresses requiring radon mitigation. The minimum estimate for mitigation is $1,300.00 but can increase depending on the actual measured levels of radon and the design of the home. This is contingent upon compliance with other federal requirements, including environmental reviews.
o.
Request from Engineering Department to award OPWC Round 39 Contract A to the lowest and best bidder Terminal Ready Mix, Inc., in the Amount of $377,028.00 (which includes 10% contingency). We received the following bids: Terminal Ready Mix $342,751.96, RMH Concrete & Foundations, Inc. $372,011.87 and Fabrizi Trucking & Paving, Inc. $398,535.90. Funding Account: 4010.C401.6300.2300.
p.
Request from Engineering Department to award the OPWC Round 39 Contract B to the lowest and best bidder Terminal Ready Mix, Inc. in the amount of $908,152.00 (which includes 10% contingency). Bids were received from: Terminal Ready Mix $825,592.24 and Fabrizi Trucking and Paving Co., Inc. $1,022,131.32. Funding Account: 4010.C401.6300.2300.
q.
BOC Request from Engineering Department to award the OPWC Round 39 C Contract to the lowest and best bidder Terminal Ready Mix, Inc., in the amount of $1,025,683.00 (which includes 10% contingency). Bids were received from Terminal Ready Mix, inc. $932,438.24 and Fabrizi Trucking and Paving Co., Inc. $1,168,428.69. Funding Account 4010.C401.6300.2300.
r.
A request from the Engineering Department to issue a purchase order to Royce US Protections Services in an amount not to exceed $55,000.00 for 2026 security services at the Black River Reclamation Site, located at 2601 E. 28th Street, Lorain, Ohio 44055, through the State of Ohio Cooperative Purchasing Program without bid, pursuant to Ohio Revised Code 154.04. The PO will be funded through Dredge Account 2900.R290.6300.1500.
s.
A request from the Engineering Department to enter into an agreement with K.E. McCartney & Associates, Inc., for Professional Services associated with the E. 36th Street Improvements - Planning Project in an amount not to exceed $1,500,000.00 to be funded from account 4010.C401.6300.7004 and as approved by Lorain City Council on April 6, 2026, via Ordinance 51-26.
t.
A request from the Engineering Department to issue a PO in the amount of $9,725.29 to Forestry Distributing/Hoizon Company for the purchase of chemicals for treatment of invasive species at the Black River Reclamation Facility to be funded from grant funds available in US F&W Grant Exp 2365.R235.6300.3400.
u.
A request from the Engineering Department for approval to enter into an agreement with Spicer Group for professional services associated with the preliminary design including right of way acquisition of the Kolbe Road Sidewalk Project in an amount not to exceed $65,640. ODOT shall pay 100% of these design costs. No local match is required. RFQ's were requested twice. Once in November 2025 and February of 2026. Spicer Group was the only firm to submit their qualifications; Spicer Group was rated and ranked as the most capable and then provided a cost proposal at our request.
v.
A request from the Safety Service department to enter into an extension agreement with Barry Slater, Inc. for Rep'd. This extension agreement will run through December 31, 2026. Rep'd is a web-based Q & A platform used to answer resident questions. The total cost of this agreement is $22,500.00. Funding will come from account number 1010.V100.3110.6300.1500 Contractual Services.
3.
ADJOURNMENT