 |
AGENDA RECOMMENDATION |
Consent Calendar 5.S.
City Council Regular Meeting
- Meeting Date:
- 12/09/2024
Agenda Item:
Set January 13, 2025, as the date of hearing on Capital Improvement Projects:
- 11078 West 7th Street
- 11114 Germania Park Phase 5
- 11120 Woodshire Drive
Recommendation/Action(s):
Adoption of the attached resolutions.
Summary:
Engineering is ready to proceed with Capital Improvement Projects:
12/9/2024 Set date of hearing
12/18/2024 Project informational meeting
01/13/2025 Project improvement hearing
02/13/2025 Advertise for bids
03/06/2025 Open bids
03/24/2025 Award bids
04/25/2025 Begin construction
09/19/2025 Substantial completion
06/19/2026 Final lift of pavement
11/09/2026 Adopt final assessments
01/01/2027 Assessment repayment begins
Staff is recommending the Council pass the resolution setting January 13, 2025, as the date of the project improvement hearing for this project. The estimated costs and funding sources for the projects are as follows:
Setting the date of hearing is the first step in the process of performing an improvement with special assessments. Projects that have special assessments are initiated either through property owner petition, or as in the case of these projects, by Council. As a part of setting the date of the hearing, the Council orders a feasibility report. Notice is provided to assessed property owners of the feasibility hearing as well as an informational meeting hosted by Engineering personnel.
The feasibility report provides the background of the project, proposed improvements, cost of the improvements and the method and amount of proposed special assessments. The preliminary assessments will be discussed in the improvement hearing. The report is received by the Council during the public hearing on the feasibility of the project. This is the basis of information to provide the Council with information to consider the project. The hearing allows all interested persons to provide testimony to the Council on the project for Council deliberations prior to ordering the project.
Should the Council find the project feasible, a resolution is passed ordering the project designed and bids solicited for the work.
The next step in the process is opening bids based on plans prepared by Public Works personnel and advertised for bid for the project that was ordered during the improvement hearing. Once bids are opened, they are presented to the Council for consideration. Should bids be favorable, the bid will be awarded to the lowest responsible contractor.
After the project is completed, the assessment hearing will be held and the final assessments adopted. On most reconstruction projects, this is done in the year following construction, while resurfacing and alley projects are assessed the same year of construction.
The law sets out discrete timelines and procedures for challenging a city’s special assessment. For the most part, objections must be raised at or before the final assessment hearing. Only those who object at this stage may proceed to appeal an assessment to the district court. Further, these provisions for appeals to the district court are the exclusive method of appeal from a special assessment levied under the local improvement code.
No one can formally object to, or appeal, the amount of an assessment unless the property owner signs a written objection and files it with the City Clerk prior to the assessment hearing or presents it to the presiding officer at the hearing. Property owners subject to proposed special assessments and are informed of this requirement in the mailed notice.
Assessments are payable over 5, 10, or 15 years, depending on the amount of the assessment. Deferrals are available for property owners who are over 65 years of age, retired by disability, or call to active duty in which paying the assessment would represent a hardship. Interest does accrue on deferred assessments.
- 11078 W 7th Street
- 11114 Germania Park Phase 5
- 11120 Woodshire Drive
12/9/2024 Set date of hearing
12/18/2024 Project informational meeting
01/13/2025 Project improvement hearing
02/13/2025 Advertise for bids
03/06/2025 Open bids
03/24/2025 Award bids
04/25/2025 Begin construction
09/19/2025 Substantial completion
06/19/2026 Final lift of pavement
11/09/2026 Adopt final assessments
01/01/2027 Assessment repayment begins
Staff is recommending the Council pass the resolution setting January 13, 2025, as the date of the project improvement hearing for this project. The estimated costs and funding sources for the projects are as follows:
Project 11078 West 7th Street
| ITEM | COST |
| Street and Landscaping | $571,587.38 |
| Stormwater Pollution Prevention | $19,825.00 |
| Storm Drainage Construction | $54,800.00 |
| Sanitary Sewer Construction | $178,350.00 |
| Watermain Construction | $191,100.00 |
| TOTAL CONSTRUCTION | $1,015,662.38 |
| Construction Contingency | $101,566.24 |
| Administration | $67,033.72 |
| Engineering | $111,722.86 |
| TOTAL PROJECT COST | $1,295,985.19 |
| FUNDING SOURCE | AMOUNT | PERCENT |
| Special Assessments | $401,313.65 | 30.97% |
| Water Revenue | $224,766.60 | 17.34% |
| Sewer Revenue | $209,739.60 | 16.18% |
| Stormwater Revenue | $64,4444.80 | 4.97% |
| General Obligation Bonds | $395,753.54 | 30.54% |
| TOTAL FUNDS | $1,295,985.19 | 100% |
Project 11114 Germania Park Phase 5
| ITEM | COST |
| Street and Landscaping | $854,841.78 |
| Stormwater Pollution Prevention | $45,575.00 |
| Storm Drainage Construction | $38,200 |
| Sanitary Sewer Construction | $376,825.00 |
| Watermain Construction | $426,598.08 |
| TOTAL CONSTRUCTION | $1,742,039.86 |
| Construction Contingency | $174,203.99 |
| Administration | $114,974.63 |
| Engineering | $191,624.38 |
| TOTAL PROJECT COST | $2,222,842.86 |
| FUNDING SOURCE | AMOUNT | PERCENT |
| Sewer Revenue | $443,146.20 | 19.94% |
| Water Revenue | $501,679.34 | 22.57% |
| General Obligation Bonds | $631,199.35 | 28.40% |
| Special Assessments | $601,894.77 | 27.08% |
| Stormwater Revenue | $44,923.20 | 2.02% |
| TOTAL FUNDS | $2,222,842.86 | 100% |
Project 11120 Woodshire Drive
| ITEM | COST |
| Street and Landscaping | $651,836.54 |
| Stormwater Pollution Prevention | $38,250.00 |
| Storm Drainage Construction | $261,838.21 |
| Sanitary Sewer Construction | $259,900.00 |
| Watermain Construction | $211,325.00 |
| TOTAL CONSTRUCTION | $1,423,149.75 |
| Construction Contingency | $142,314.97 |
| Administration & Bonding | $93,927.88 |
| Engineering | $156,546.47 |
| TOTAL PROJECT COST | $1,815,939.08 |
| FUNDING SOURCE | AMOUNT | PERCENT |
| Sewer Revenue | $305,642.40 | 16.83% |
| Water Revenue | $248,518.20 | 13.69% |
| General Obligation Bonds | $468,679.98 | 25.81% |
| Special Assessments | $485,176.76 | 26.72% |
| Stormwater Revenue | $307,921.73 | 16.96% |
| TOTAL FUNDS | $1,815,939.08 | 100% |
Setting the date of hearing is the first step in the process of performing an improvement with special assessments. Projects that have special assessments are initiated either through property owner petition, or as in the case of these projects, by Council. As a part of setting the date of the hearing, the Council orders a feasibility report. Notice is provided to assessed property owners of the feasibility hearing as well as an informational meeting hosted by Engineering personnel.
The feasibility report provides the background of the project, proposed improvements, cost of the improvements and the method and amount of proposed special assessments. The preliminary assessments will be discussed in the improvement hearing. The report is received by the Council during the public hearing on the feasibility of the project. This is the basis of information to provide the Council with information to consider the project. The hearing allows all interested persons to provide testimony to the Council on the project for Council deliberations prior to ordering the project.
Should the Council find the project feasible, a resolution is passed ordering the project designed and bids solicited for the work.
The next step in the process is opening bids based on plans prepared by Public Works personnel and advertised for bid for the project that was ordered during the improvement hearing. Once bids are opened, they are presented to the Council for consideration. Should bids be favorable, the bid will be awarded to the lowest responsible contractor.
After the project is completed, the assessment hearing will be held and the final assessments adopted. On most reconstruction projects, this is done in the year following construction, while resurfacing and alley projects are assessed the same year of construction.
The law sets out discrete timelines and procedures for challenging a city’s special assessment. For the most part, objections must be raised at or before the final assessment hearing. Only those who object at this stage may proceed to appeal an assessment to the district court. Further, these provisions for appeals to the district court are the exclusive method of appeal from a special assessment levied under the local improvement code.
No one can formally object to, or appeal, the amount of an assessment unless the property owner signs a written objection and files it with the City Clerk prior to the assessment hearing or presents it to the presiding officer at the hearing. Property owners subject to proposed special assessments and are informed of this requirement in the mailed notice.
Assessments are payable over 5, 10, or 15 years, depending on the amount of the assessment. Deferrals are available for property owners who are over 65 years of age, retired by disability, or call to active duty in which paying the assessment would represent a hardship. Interest does accrue on deferred assessments.