Resolution authorizing the City Manager to enter into an Agreement with Axon Enterprise Inc. for Body-Worn and Fleet 3 Squad Cameras, Tasers, and Interview Room Technology.

Adoption of the attached resolution.

In July, staff was approached by our Axon representative to combine our existing contracts for Body-worn cameras (BWC), Tasers, and Fleet 3 squad car systems into a single 10-year agreement that would begin in February 2025. Our current BWC/Taser contract ends in September 2027 and the Fleet 3 contract ends in April 2028. While examining the needs for these technologies, staff also researched the possibility of converting our existing interview room technology into the Axon system. Staff worked with our Axon representative on a complete review of the existing contracts as well as future needs to align these systems into a single 10-year agreement.
 
There are several benefits to aligning the contracts into a single 10-year agreement. These benefits include, but are not limited to:

• Aligning contracts assists in managing contract renewals on different cycles.
• With the combination of the contracts, it ensures that we receive the most up-to-date hardware from Axon for the next 10 years as technology changes. This includes scheduled replacement of body-worn cameras five times during the life of the contract, Fleet 3 in-car cameras will be replaced twice during the life of the contract, and Tasers will be replaced with Taser 10, the newest and most state-of-the-art model available.
   
• Renewing the contract at this time will save money over the duration of the contract by avoiding 3 years of cost-increase adjustments. These increases have traditionally been between 7-12% year over year. Yearly contractual payments will be known for the next 10 years, allowing long-term budget planning to occur. Bundling the technologies into a single contract provides anticipated savings of $678,888.70 over the duration of the contract.
• The addition of License Plate Reader technology to the in-car camera systems will increase officer awareness while reducing time to solve crime, including violent crime, in the community.
• The contract includes the addition of Axon Performance which will give supervisory staff near immediate access to BWC, Taser, and Fleet 3 camera metrics. Supervisors can leverage this data to identify opportunities for development, better define policies and ensure usage guidelines are met. The review process of data can be streamlined through randomized or priority ranked video audits.
• Conversion of the interview rooms to Axon will align all evidence recording systems in the agency, bringing all recorded data into a single point of storage. There will no longer be a need to import evidence created in interview rooms into Evidence.com, making case management more accessible and efficient for both our agency as well as those with whom we work.
• There will be approximately $8,000 in yearly savings by not renewing the existing contract for interview room technology with our current vendor. These savings can be re-directed to the contractual Axon payment. 

Within the Public Safety budget, the Axon contractual payments are made from the Capital Equipment fund (7502015) with a budgeted amount of $196,000 per year through 2028. This covers the contractual costs for BWCs, Tasers, and Fleet 3. 

 
Current budget:

Project Name	2025	2026	2027	2028
BWC, Fleet 3, Taser (Axon)	$ (196,000)	$ (196,000)	$ (196,000)	$ (196,000)
Axon actual pricing	$ (200, 451)	$ (200,451)	$ (200,451)	$ (200,451)
Northland (Interview Rooms)	$     (7,600)	$     (8,100)	N/A	N/A

The new agreement indicates an increased payment to cover the addition of the interview room technology and Axon Performance software. The additions would be an actual price increase in the year 2025 of $13,662 and in the year 2026 of $13,162. To accommodate the increase in contractual cost, the budgeted amounts for yearly Axon payments in the Public Safety Capital Equipment fund will need to be adjusted to plan for, and reflect, this increase beginning in 2025. The original project centered around the purchase of BWC and therefore was placed into the Capital Budget. The adjusted budget will be moved into Operations as the spending is contractual. 
Adjusted budget:
Project Name: Axon (BWC, Fleet 3, Taser, Interview Rooms)

2025	2026	2027	2028	2029
$(221,713)	$(221,713)	$(221,713)	$(221,619)	$(221,619)

 
 

2030	2031	2032	2033	2034
$(238,353)	$(238,353)	$(238,353)	$(238,353)	$(238,353)