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AGENDA RECOMMENDATION |
Consent Calendar 5.I.
City Council Regular Meeting
- Meeting Date:
- 10/27/2025
Agenda Item:
Set November 24, 2025, as the date of public hearing for Capital Improvement Projects:
- 11192; Belleview Avenue, Jayro Court and Riverview Street Improvements
- 11193; 2026 Resurfacing
- 11192; Belleview Avenue, Jayro Court and Riverview Street Improvements
- 11193; 2026 Resurfacing
Recommendation/Action(s):
Adoption of attached resolutions.
Summary:
Engineering is ready to proceed with Capital Improvement Projects: 11192; Belleview Avenue, Jayro Court and Riverview Street Improvements; and 11193; 2026 Resurfacing (E Main St from Hannah St to Victory Dr, Dolph Reservoir access road, and miscellaneous sidewalk improvements), as scheduled in the 2026 Community Investment Plan, below is a tentative schedule of events related to these projects.
11192 Project Schedule (Belleview Avenue, Jayro Court, Riverview Street):
11193 Project Schedule (2026 Resurfacing):
Staff recommends setting November 24, 2025, as the date of the improvement hearing for this project. The estimated costs and funding sources for the project are as follows:
11192; Belleview Avenue, Jayro Court & Riverview Street Improvements:
Notes: Includes final wear course bituminous paving
11193; 2026 Resurfacing:
Notes:Includes final wear course bituminous paving
Setting the date of hearing is the first step in the process of performing an improvement with special assessments. Projects that have special assessments are initiated either through property owner petition, or as in the case of these projects, by council. The council ordered the feasibility reports for these projects in June 2025.
The feasibility report provides the background of the project, details on the proposed improvements, the cost of the improvements and the method and amount of proposed special assessments. This report is received by the council during the public hearing on the feasibility of the project. The hearing allows all interested persons to provide testimony to the council on the project for council deliberations prior to ordering the project. Should the council find the project feasible, a resolution is passed ordering preparation of plans and specifications, and authorizing advertisement for bids. A property owner informational meeting has been held for both projects, and notice will be provided to assessed property owners of the improvement hearing.
The law sets out discrete timelines and procedures for challenging a city’s special assessment. For the most part, objections must be raised at or before the assessment hearing. Only those who object at this stage may proceed to appeal an assessment to the district court. Further, these provisions for appeals to the district court are the exclusive method of appeal from a special assessment levied under the local improvement code.
No one can formally object to, or appeal, the amount of an assessment unless the property owner signs a written objection and files it with the city clerk prior to the assessment hearing or presents it to the presiding officer at the hearing. Property owners are informed of this requirement in the mailed notice.
If the council orders the improvement, the next step in the process is advertising and opening bids based on plans and specifications prepared by engineering personnel. Once bids are opened, they are presented to the council for consideration.
The final assessment hearing is one year after construction is substantially complete. This allows time for any additional assessment items that property owners may choose to add to their assessment (i.e. driveway or service construction on private property).
Assessments are payable over 5, 10, or 15 years, depending on the amount of the assessment. Deferrals are available for property owners who are over 65 years of age, retired by disability, or called to active duty in which paying the assessment would represent a hardship. Interest does accrue on deferred assessments.
11192 Project Schedule (Belleview Avenue, Jayro Court, Riverview Street):
| 6/9/2025 | Resolution ordering preparation of a feasibility report. |
| 9/11/2025 | Public informational meeting. |
| 10/27/2025 | Resolution calling for a hearing on improvement. |
| 11/24/2025 | Project improvement hearing. Resolution receiving report, ordering improvement, preparation of plans & specifications, and authorizing advertisement for bids (preliminary assessment roll in the report). |
| 2/26/2026 | Advertise for bid. |
| 3/20/2026 | Open bids. |
| 4/13/2026 | Award bid. |
| May-June 2026 | Pre-construction public informational meeting. |
| June 2026 | Begin construction. |
| Fall 2026 | Construction is substantially complete. |
| June-July 2027 | Final lift of pavement (final completion). |
| September 2027 | Resolution declaring costs to be assessed and calling for an assessment hearing. Prepare the final assessment roll. |
| October 2027 | Assessment hearing. Resolution adopting assessment. |
| November 2027 | Certify the assessment roll to the county auditor. |
11193 Project Schedule (2026 Resurfacing):
| 6/9/2025 | Resolution ordering preparation of a feasibility report. |
| 10/7/2025 | Public informational meeting. |
| 10/27/2025 | Resolution calling for a hearing on improvement. |
| 11/24/2025 | Project improvement hearing. Resolution receiving report, ordering improvement, preparation of plans & specifications, and authorizing advertisement for bids (preliminary assessment roll in the report). |
| February 2026 | MnDOT state aid submittals. |
| 3/12/2026 | Advertise for bid. |
| 4/3/2026 | Open bids. |
| 5/12/2026 | Award bid. |
| May-June 2026 | Pre-construction public informational meeting. |
| June 2026 | Begin construction. |
| Fall 2026 | Construction is substantially complete. |
| September 2027 | Resolution declaring costs to be assessed and calling for an assessment hearing. Prepare the final assessment roll. |
| October 2027 | Assessment hearing. Resolution adopting assessment. |
| November 2027 | Certify the assessment roll to the county auditor. |
Staff recommends setting November 24, 2025, as the date of the improvement hearing for this project. The estimated costs and funding sources for the project are as follows:
11192; Belleview Avenue, Jayro Court & Riverview Street Improvements:
| ITEM | COST |
| Street and Landscaping Construction (1) | $644,725.00 |
| Stormwater Pollution Prevention | $14,910.00 |
| Storm Drainage Construction | $256,050.00 |
| Sanitary Sewer Construction | $183,300.00 |
| Watermain Construction | $172,994.00 |
| TOTAL CONSTRUCTION | $1,271,979.00 |
| Construction Contingency | $127,200.00 |
| Administration | $83,950.00 |
| Engineering | $139,920.00 |
| TOTAL PROJECT COST | $1,623,049.00 |
| FUNDING SOURCE | AMOUNT | PERCENT |
| Special Assessments | $676,720.00 | 41% |
| Stormwater Revenue | $301,115.00 | 19% |
| Sewer Revenue | $215,561.00 | 13% |
| Water Revenue | $203,441.00 | 13% |
| General Obligation Bonds | $226,212.00 | 14% |
| TOTAL FUNDS | $1,623,049.00 | 100.00% |
11193; 2026 Resurfacing:
| Cost | |||
| ITEM | Main Street | Misc. Sidewalks | Dolph Reservoir |
| Street and Landscaping Construction (1) | $1,586,700.00 | $70,000.00 | $93,430.00 |
| Stormwater Pollution Prevention | $37,400.00 | $15,500.00 | |
| Storm Drainage Construction | $95,400.00 | $15,900.00 | |
| Sanitary Sewer Construction | $41,600.00 | $0.00 | |
| Watermain Construction | $25,600.00 | $0.00 | |
| TOTAL CONSTRUCTION | $1,786,700.00 | $70,000.00 | $124,830.00 |
| Construction Contingency | $178,670.00 | $7,000.00 | $12,483.00 |
| Administration | $117,922.20 | $4,620.00 | $8,238.78 |
| Engineering | $196,537.00 | $7,700.00 | $13,731.30 |
| TOTAL PROJECT COST | $2,279,829.00 | $89,320.00 | $159,283.00 |
| OVERALL PROJECT COST | $2,528,432.00 |
| Main Street | ||
| FUNDING SOURCE | AMOUNT | PERCENT |
| Special Assessments | $476,729.00 | 20.9% |
| Municipal State Aid | $600,000.00 | 26.3% |
| Sewer Revenue | $48,922.00 | 2.1% |
| Water Revenue | $30,106.00 | 1.3% |
| Stormwater Revenue | $112,190.00 | 4.9% |
| General Obligation Bonds | $1,011,882.00 | 44.4% |
| TOTAL FUNDS | $2,279,829.00 | 100.0% |
| Miscellaneous Sidewalks | ||
|---|---|---|
| FUNDING SOURCE | AMOUNT | PERCENT |
| Special Assessments | $12,000.00 | 13.4% |
| General Obligation Bonds | $77,320.00 | 86.6% |
| TOTAL FUNDS | $89,320.00 | 100.0% |
| Dolph Reservoir Road | ||
| FUNDING SOURCE | AMOUNT | PERCENT |
| Water Revenue | $159,283.00 | 100.00% |
| TOTAL FUNDS | $159,283.00 | 100.00% |
Setting the date of hearing is the first step in the process of performing an improvement with special assessments. Projects that have special assessments are initiated either through property owner petition, or as in the case of these projects, by council. The council ordered the feasibility reports for these projects in June 2025.
The feasibility report provides the background of the project, details on the proposed improvements, the cost of the improvements and the method and amount of proposed special assessments. This report is received by the council during the public hearing on the feasibility of the project. The hearing allows all interested persons to provide testimony to the council on the project for council deliberations prior to ordering the project. Should the council find the project feasible, a resolution is passed ordering preparation of plans and specifications, and authorizing advertisement for bids. A property owner informational meeting has been held for both projects, and notice will be provided to assessed property owners of the improvement hearing.
The law sets out discrete timelines and procedures for challenging a city’s special assessment. For the most part, objections must be raised at or before the assessment hearing. Only those who object at this stage may proceed to appeal an assessment to the district court. Further, these provisions for appeals to the district court are the exclusive method of appeal from a special assessment levied under the local improvement code.
No one can formally object to, or appeal, the amount of an assessment unless the property owner signs a written objection and files it with the city clerk prior to the assessment hearing or presents it to the presiding officer at the hearing. Property owners are informed of this requirement in the mailed notice.
If the council orders the improvement, the next step in the process is advertising and opening bids based on plans and specifications prepared by engineering personnel. Once bids are opened, they are presented to the council for consideration.
The final assessment hearing is one year after construction is substantially complete. This allows time for any additional assessment items that property owners may choose to add to their assessment (i.e. driveway or service construction on private property).
Assessments are payable over 5, 10, or 15 years, depending on the amount of the assessment. Deferrals are available for property owners who are over 65 years of age, retired by disability, or called to active duty in which paying the assessment would represent a hardship. Interest does accrue on deferred assessments.