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AGENDA RECOMMENDATION |
6.V.
City Council Regular Meeting
- Meeting Date:
- 01/12/2026
Agenda Item:
Motion approving Change Order No. 2 to the 2024 Tree Trimming and Removal Contract.
Recommendation/Action(s):
Motion approving Change Order No. 2
Summary:
Staff recommend extending the length of the 2024 Tree Trimming and Removal Contract by one additional year and specifying prices for the 2026 tree trimming areas. This contract covers all tree trimming and removal services in city parks, boulevards, open-spaces, and on city-owned properties for the City of Mankato. The contract originated on February 12, 2024, and anticipated two extensions, the first occurring in 2025. This change will extend the substantial completion date of the contract from December 1, 2025, to December 1, 2026.
The original contract price for this contract was $203,571.45, with actual incurred expenses of $149,631.43 in 2024. The estimated work for 2025 was $219,481.45, which brought the total contract value to $369,112.88. The actual incurred expenses in 2025 were $209,430.99. The prices for each of the tree trimming zones, because they are different sizes and have different tree canopies, are new for the work proposed in 2026. The unit costs for the remainder of the contract are unchanged from 2024. A copy of proposed Change Order No. 2 is attached.
Funding for scheduled tree trimming is budgeted in Forestry Contractual, Streets Contractual and EAB management. In rare instances, funding may come from Municipal State Aid or Federal Aid if the work is done in support of a street project funded by these sources.
The original contract price for this contract was $203,571.45, with actual incurred expenses of $149,631.43 in 2024. The estimated work for 2025 was $219,481.45, which brought the total contract value to $369,112.88. The actual incurred expenses in 2025 were $209,430.99. The prices for each of the tree trimming zones, because they are different sizes and have different tree canopies, are new for the work proposed in 2026. The unit costs for the remainder of the contract are unchanged from 2024. A copy of proposed Change Order No. 2 is attached.
Funding for scheduled tree trimming is budgeted in Forestry Contractual, Streets Contractual and EAB management. In rare instances, funding may come from Municipal State Aid or Federal Aid if the work is done in support of a street project funded by these sources.