Agenda No. 8.
CITY COUNCIL MEMORANDUM
| City Council Meeting: | March 28, 2023 |
| Department: | Information Technology |
| Subject: | Resolution 23-R-23 - Consideration and/or action by the City Council of the City of Schertz, Texas approving a Resolution for an agreement with SHI for the Microsoft Office365 Contract Renewal. (B.James/ D.HardinTrussell/J.Bluebird) |
BACKGROUND
The City is seeking approval of Resolution 23-R-23 authorizing the City Manager to enter into a series of agreements associated with the licensing and use of Microsoft Office 365 for a three year period and purchase licenses from SHI Government Solutions. The actual amount paid each year will vary based on the number and types of licenses. Based on the number and types of licenses for the upcoming year, the cost is $55,081.33.
SHI, a DIR Group Purchasing Cooperative contracted vendor.
SHI, a DIR Group Purchasing Cooperative contracted vendor.
GOAL
To obtain authorization from Council to approve the purchase of Microsoft Office 365 Licenses from SHI.
COMMUNITY BENEFIT
The ability to continue to communicate effectively between our employees and our constituents via email and the continued use of Microsoft Office 365 products.
SUMMARY OF RECOMMENDED ACTION
Authorization execution of the contract for Microsoft Office 365 licenses through SHI.
FISCAL IMPACT
The first year cost is $55,081.33 but will vary in future years based on the number and types of licenses. Funding will be provided by the I.T. annual budget.
RECOMMENDATION
Staff recommends the approval of Resolution 22-R-26 and to authorize award of the contract to SHI.