The 2024 SPAM Resurfacing project is a continuation of the City's overall "Pavement Preservation Program." This project performs crack sealing, base repairs, minor concrete repairs, and other prep work, then applies a slurry seal to the surface of various streets in the City, "resetting" the Pavement Condition Score (PCI) to a high level.  By making this investment on these streets now, the City saves money in the long run, rather than letting the streets continue to deteriorate until they need full reconstruction. Additionally, Pavement Preservation generally keeps the streets at a higher PCI score over time, providing nicer, smoother streets for residents to drive on.  The streets proposed in this project were selected by using the most current PCI scoring data and are consistent with the 2024 SPAM Projects list in the previously approved Capital Improvement Plan (CIP).  Areas include: Kensington Ranch, Savannah Bluff, The Ridge at Scenic Hills, Fairhaven, and Mobile Villa Estates subdivisions; and Schertz Parkway (Woodland Oaks Drive to IH-35), Inglewood, Aranda Lane, a portion of Hallie Oaks, a portion of Hallie Path, Hallie Glade, Hallie Fox, and a portion of Long Leaf Parkway streets.

Staff solicited bids for the project and on September 6, 2024, bids were opened.  The bid package included a base bid and three additive alternates.  Only one bid was received from R,L. Jones LP for a total amount of $2,297,923.00 (the base bid and all three additive alternates). The base bid and alternates 2 and 3 were less than the Engineer's Estimate.  Alternate 1 is approximately $60,000 higher than the Engineer's Estimate.  The total bid amount (base bid and all three alternates) is less than the Engineer's Estimate for all of the schedules combined. Staff and our consultant have reviewed the bid and unit pricing and determined that the unit pricing is in line with other, similar work on recent projects in our area.  Based on our review and checking of qualifications submitted with the bid, Staff believes that RL Jones is the lowest qualified bidder for the 2024 SPAM Resurfacing project.

Even though the alternate 1 bid was higher than the Engineer's Estimate, Staff feels it is appropriate to complete the proposed work now.  If the work is delayed and rebid as part of a future SPAM project, there is no guarantee the future bid price would be lower than what was received. It is also likely that the amount of base repairs needed for these streets would increase, which could cause the cost of the work to increase.  Awarding this alternate will also maximize the mileage of streets getting resurfaced by this project.

To obtain authorization from City Council to execute a construction contract with R.L. Jones LP for $2,297,923, and a not to exceed amount of $2,400,000, for the 2024 SPAM Resurfacing Project.

The project will perform some repairs and prep work and apply a slurry seal to the surface of various city streets.  The slurry seal not only seals the entire surface of the streets to prevent moisture intrusion, but also provides a new driving surface on the street.  This helps prevent potholes and other street defects from occurring and extends the life of the street.

Authorize execution of the construction contract for the 2024 SPAM Resurfacing Project to R.L. Jones LP for $2,297,923.00 and a not to exceed amount of $2,400,000.00.

Funding for the project will come from the SPAM funding authorized in the FY 23-24 budget in the amount of $184,000, $62,000 from the 2023 SPAM funding, and $2,154,000 from the CO 2024 bonds for street maintenance.

Approve Resolution 24-R-140