On November 14, 2003, Council passed Resolution 23-R-119 authorizing a Task Order with Halff Associates for the preliminary design and environmental clearance for the Lower Seguin Road Reeconstruction project.  The intent was that once the work in this Task Order was completed, or substantially complete, that a future Task Order would be created to complete the final design of the project and acquire the needed right-of-way.  Since November 2023, Staff and Halff Associates have been working on the preliminary design, environmental clearance, coordinating with Randolph, and exploring Federal Funding options for the project construction.

The preliminary plans for the proposed reconstruction are almost fully complete and the environmental clearance is underway.  A Federal funding source, Defense Community Infrastructure Program (DCIP) has been identified to help pay for construction.  Additionally, there may be a Bexar County program to also help pay a portion of the construction costs.  The next funding call for DCIP is expected in June of this year.  In order to apply for the DCIP funding, the project should be "shovel ready."  In order to be ready for the project call, the final project design needs to be completed quickly and the necessary right-of-way acquired.  The proposed Task Order for Halff Associates will build upon the work already done by the earlier Task Order and complete the final design of the project.  Completing the environmental clearance for the project will continue under the earlier Task Order, while the final design is progressing.  The Task Order includes right-of-way acquisition in order to complete the new roadway section, to truly make the project "shovel ready."  Additionally, the Task Order assumes that the City will be successful in securing the DCIP funding, so the bid package will be created as part of the scope of work.

Have Council authorize the City Manager to execute the Task Order for the final design, right-of-way acquisition, and bid package preparation for the Lower Seguin Road Reconstruction project.

Lower Seguin Road is in poor condition.  The roadway has numerous base failures and is a rural, two-lane road.  The roadway carries a fair amount of traffic, including a significant number of trucks.  The main commercial entrance to Randolph (all base delivery trucks use this entrance) is located on Lower Seguin Road, which often gets congested due to the amount of traffic and the roadway only having two lanes.  Reconstruction of the roadway will provide a stronger pavement section capable of supporting the traffic on the roadway, and will provide turning lanes where needed to ease congestion.  The project will also add a traffic signal at the Randolph entrance to move vehicles more efficiently in and out of the base.  The improvements will dramatically improve the ride quality of the roadway and move traffic along the roadway corridor and into and out of the base more efficiently.  Drainage of the roadway will also be improved to increase the expected pavement life of the new roadway.

Approval of the Task Order for Halff Associates, Inc. for $2,556,530.54 and a not to exceed amount of $2,700,0000 for the Lower Seguin Road Reconstruction project. Halff Associates, Inc was selected in December as on of the City's on call engineering firms. That contract has not yet been executed. As such, this Task Order will not be executed until the on call contract has been executed.

Funding for the proposed Task Order is available from Bond Funds earmarked for the Lower Seguin Road project.

Approve Resolution 25-R-004