Agenda No. 3.
CITY COUNCIL MEMORANDUM
| City Council Meeting: | May 6, 2025 |
| Department: | Public Works |
| Subject: | Resolution 25-R-053 - Authorizing a contract amendment with Maldonado Nursery & Landscaping for additional mowing and landscape maintenance services (B.James/L.Busch/N.Ferris) |
BACKGROUND
In 2022 staff completed an RFP process for new vendors to perform mowing and landscape maintenance services for the city. Two vendors were initially selected during that process - Brightview Landscape Services and Maldonado Nursery and Landscape Services were awarded contracts in February 2023 via Resolution 23-R-08. Brightview was assigned the Hal Baldwin Municipal Complex, the Schertz Public Library Complex, and the parkway medians throughout the city, and Maldonado was assigned the park properties. Brightview failed to perform the services per the contract specifications and that contract was canceled on Nov. 20, 2023. City Council approved Amendment #1 on December 19, 2023 via Resolution 23-R-125 to assign mowing and landscape services for all City properties to Maldonado with a total contract NTE amount of $270,000 per year.
The City is in need of expanding mowing services to add the Public Works complex, alleyways, easements and right-of-ways to the existing contract. These areas have previously been mowed by Drainage staff. However, Public Works has determined that contracting these areas out would free up Drainage staff to be reassigned to other tasks such as grounds-keeping duties at secure facilities and other projects. Staff is requesting Council authorization of Amendment #2 to add these additional areas and increase the total contract NTE amount to $350,000 per year.
The City is in need of expanding mowing services to add the Public Works complex, alleyways, easements and right-of-ways to the existing contract. These areas have previously been mowed by Drainage staff. However, Public Works has determined that contracting these areas out would free up Drainage staff to be reassigned to other tasks such as grounds-keeping duties at secure facilities and other projects. Staff is requesting Council authorization of Amendment #2 to add these additional areas and increase the total contract NTE amount to $350,000 per year.
GOAL
To obtain authorization from City Council to add the additional service areas and increase the total contract not-to-exceed limit with Maldonado Nursery & Landscaping to $350,000.
COMMUNITY BENEFIT
City buildings, medians, parkways, alleyways, easements, right-of-ways and public grounds will all have mowing services provided by the same company and have a uniform look across the properties.
SUMMARY OF RECOMMENDED ACTION
Staff recommends approving the amendment to add the additional service areas and increase the total contract not-to-exceed limit with Maldonado Nursery & Landscaping to $350,000 per year for the remainder of the contract, which will expire at the end of FY 2026-27 with the option to renew the contract for two (2) extensions of one (1) year each.
FISCAL IMPACT
Funds are available and approved through the base budget for Facilities and Public Works. The $80,000 increase will be funded by the Drainage fund for the current Fiscal Year. For the remainder of the contract, Facilities will fund the Public Works complex addition and Drainage will fund the remainder for alleyways, easements and right-of-ways.
RECOMMENDATION
Approval of Resolution 25-R-053.