Agenda No. 4.
CITY COUNCIL MEMORANDUM
| City Council Meeting: | June 3, 2025 |
| Department: | Planning & Community Development |
| Subject: | Resolution 25-R-066 - Authorizing expenditures with BB Inspections for building inspection services during the remainder of the 2024-2025 Fiscal Year and other matters in connection therewith. (B.James/L.Wood) |
BACKGROUND
In an effort to meet citizen needs and department workloads, the City contracted with BB Inspection Services (BB). Over the years the inspection and plan review services provided by BB has allowed the city the ability to provide a timely inspection and plan review service to citizens and builders.
This fiscal year the city has spent approximately $46,000 with BB for inspection and plan review services. Over the fiscal year the department has experienced staff out on FMLA medical leave, position vacancies, employee retirement and a higher than usual volume of inspections from the construction of the new apartments, duplexes and commercial developments which has resulted in an increase in services with BB.
For the remainder of the fiscal year, the Inspections Division anticipates spending $85,000 total of budgeted funds for this fiscal year for inspection services with BB. The City's practice is to seek authorization from the Council when expenditures with a vendor exceed $50,000 in one fiscal year.
BB was procured via the Professional Services exemption allowed in the Local Government Code. The initial agreement contained a not to exceed of $49,000.00; however, given the above listed circumstances, staff is proposing to amend the agreement with BB to allow for additional expenditures not to exceed $85,000.
This fiscal year the city has spent approximately $46,000 with BB for inspection and plan review services. Over the fiscal year the department has experienced staff out on FMLA medical leave, position vacancies, employee retirement and a higher than usual volume of inspections from the construction of the new apartments, duplexes and commercial developments which has resulted in an increase in services with BB.
For the remainder of the fiscal year, the Inspections Division anticipates spending $85,000 total of budgeted funds for this fiscal year for inspection services with BB. The City's practice is to seek authorization from the Council when expenditures with a vendor exceed $50,000 in one fiscal year.
BB was procured via the Professional Services exemption allowed in the Local Government Code. The initial agreement contained a not to exceed of $49,000.00; however, given the above listed circumstances, staff is proposing to amend the agreement with BB to allow for additional expenditures not to exceed $85,000.
GOAL
To obtain authorization from City Council to exceed $50,000 in expenditures with BB Inspections, to provide building inspections services with funds available in this fiscal year budget.
COMMUNITY BENEFIT
Provide excellent customer service by performing timely inspections for citizens and contractors.
SUMMARY OF RECOMMENDED ACTION
Staff recommends approval of Resolution 25-R-066.
FISCAL IMPACT
Funds are available in the Building Inspections approved FY 2024-25 budget which includes $70,000 in professional services and $15,000 of salary savings from position vacancies. No impacts are expected.
RECOMMENDATION
Approval of Resolution 25-R-066.