Agenda No. 6.
CITY COUNCIL MEMORANDUM
| City Council Meeting: | June 17, 2025 |
| Department: | Public Works |
| Subject: | Resolution 25-R-071 – Authorizing expenditures with GenServe Inc. at the East Live Oak Water Facility for generator system replacement (B.James/D.Hardin/L.Busch/N.Ferris) |
BACKGROUND
The East Live Oak Water Facility is a crucial piece of the City of Schertz water system. Staff have identified that it is necessary to replace and upgrade the emergency generator system that supports the control building and vertical turbine pump train. The current generator and transfer systems are beyond their service life and are no longer of adequate size to support the current and future operations of the site. This proposal will include the removal of the existing emergency generator system, installation of a new emergency generator system and other upgrades and repairs to related electrical infrastructure systems as needed.
The objective of this replacement and upgrade to the emergency generator system is to correct deficiencies in the current emergency generator system by installing a new emergency generator system and associated electrical system infrastructure that will adequately support the facility at its current and future capacities. In the event of a power failure, an inadequate generator would severely impact the City's potable water supply.
In accordance with TXLGC 252.022, a procurement necessary to preserve or protect the public health or safety of the municipality's residents is exempt from competitive bid requirements. Pursuant to an RFP process in 2024, the City awarded a contract to GenServe, Inc. for on-call generator services, so staff obtained a bid from them as a determination had previously been made that they are qualified to perform the necessary work/services. City Staff has done due diligence in researching the system and component upgrades to our emergency generator system and the proposal received from GenServe represents a fair and reasonable price for this project.
The objective of this replacement and upgrade to the emergency generator system is to correct deficiencies in the current emergency generator system by installing a new emergency generator system and associated electrical system infrastructure that will adequately support the facility at its current and future capacities. In the event of a power failure, an inadequate generator would severely impact the City's potable water supply.
In accordance with TXLGC 252.022, a procurement necessary to preserve or protect the public health or safety of the municipality's residents is exempt from competitive bid requirements. Pursuant to an RFP process in 2024, the City awarded a contract to GenServe, Inc. for on-call generator services, so staff obtained a bid from them as a determination had previously been made that they are qualified to perform the necessary work/services. City Staff has done due diligence in researching the system and component upgrades to our emergency generator system and the proposal received from GenServe represents a fair and reasonable price for this project.
GOAL
To authorize expenditures with GenServe Inc. for $521,516.00 and a not-to-exceed amount of $571,000.00 for this project.
COMMUNITY BENEFIT
Performing maintenance and rehabilitation on critical infrastructure will guarantee that residents will continue to receive the highest quality of services, and preserve and protect the City's potable water supply.
SUMMARY OF RECOMMENDED ACTION
Approval of Resolution 25-R-071.
FISCAL IMPACT
Funding for this project will come from the following sources:
- $400,000.00 from the General Fund, with reimbursement from bond sales planned in July 2025.
- $171,000.00 from Water/Wastewater FY 2024-25 Budgeted Funds.
RECOMMENDATION
Approval of Resolution 25-R-071.