The City is requesting authorization to enter into a software maintenance and hardware repair service agreement with Honeywell for the Phoenix G2 Fire Station alerting system products. The initial contract term is one year, with the option to renew for up to four additional one-year terms upon written request. Annual service costs may vary based on the value of the station alerting equipment and software. Adding equipment and software for Fire Station #4 will increase the annual cost. 

To obtain authorization to approve an agreement with Honeywell for software maintenance and hardware repair services related to station alerting.

To enable Public Safety to continue utilizing a proven, reliable station alerting system that supports effective emergency response and enhances service to the community.

Authorize approval of an agreement with Honeywell for software maintenance and hardware repair services.

The initial one-year service cost is $29,220.85. Future annual costs may vary based on the number of stations occupied by the City during each contract year. The current cost reflects service for the current equipment and software, but this will increase with the addition of Fire Station #4. If the City elects to continue the services and occupies an additional station in the future, the annual cost will increase accordingly. Any cost increase is calculated as ten percent (10%) of the total cumulative sales price of all hardware, software, and other tangible goods or equipment purchased by the City. Funds are available in the Information Technology budget for FY 25-26. The maximum not to exceed amount over the 5 years is set at $190,000.

Breakdown: 
Year 1 - $29,220.85
Year 2 - $29,220.85 + Station 4 
Years 3 to 5 = Year 2 cost (adjusted based on any additional equipment and software added in years 3-5)

Approval for Resolution 26-R-010