Agenda No. 8.
CITY COUNCIL MEMORANDUM
| City Council Meeting: | December 7, 2021 |
| Department: | Finance |
| Subject: | Ordinance No. 21-T-50 - Consideration and/or action approving an Ordinance by the City Council of the City of Schertz, Texas, authorizing an adjustment to the fiscal year 2021-2022 budget, repealing all Ordinances or parts of Ordinances in conflict with this Ordinance; and providing an effective date. (First Reading) (M. Browne/J. Walters) |
BACKGROUND
This budget amendment ordinance is meant to move unused budgeted amounts from FY 2020-21 to FY 2021-22. This adjustment is for departments that had unused budgeted amounts due to delays in manufacturing, back ordered/out of stock items, or project schedules that run through multiple fiscal years. The identified items and amounts to be rolled forward amount to $1,258,932. A list of items are outlined below:
1. Increase Planning and Zoning Division's budget by $401,314 - $400,000 for the master plan and $1,314 for furniture related to the new senior planner position.
2. Increase Public Affairs budget by $16,000 for the Citizen Satisfaction Survey which was delayed due to COVID concerns.
3. Increase Engineering budget by $13,115 - $4,075 for the Municipal Facilities Stormwater Control Inventory and $9,040 for a Lift Station Design Guide update.
4. Increase Library's budget by $1,762 to utilize donated funds for new activity center equipment for the children's room.
5. Increase Fleet budget by $1,953 for procare supplies for the Park's replacement vehicle.
6. Increase Fire's budget by $36,409 for backordered supplies.
7. Increase Street's budget by $111,000 - $51,000 for FM 78 Maintenance and $60,000 for Aviation Heights Sidewalks Phase II
8. Increase Facilities Maintenance budget by $182,000 - $45,000 for the completion of the Animal Adoption Center's gate and fence and $137,000 for corrective maintenance projects like the City Hall front counter remodel.
9. Increase the Water & Sewer budget by $91,000 - $73,000 for sewer camera system for inspecting sewer mains and $18,000 for a leak detection system.
10. Increase EMS budget by $359,492 - $293,490 for the approved ambulance purchase and $34,086 for supplies including safety vests, flu vaccines and uniforms.
11. Increase the Hotel Occupancy Tax budget by $44,888 for the new banquet chairs that had shipping delays.
Staff is also proposing to purchase the new fire apparatus that was approved in the Fire Station 4 bonds. If this purchase is made before 2022, the City will save about $80,000. The full price of the fire apparatus is $1,298,921 and will be reimbursed by voter approved bonds issued later in 2022.
1. Increase Planning and Zoning Division's budget by $401,314 - $400,000 for the master plan and $1,314 for furniture related to the new senior planner position.
2. Increase Public Affairs budget by $16,000 for the Citizen Satisfaction Survey which was delayed due to COVID concerns.
3. Increase Engineering budget by $13,115 - $4,075 for the Municipal Facilities Stormwater Control Inventory and $9,040 for a Lift Station Design Guide update.
4. Increase Library's budget by $1,762 to utilize donated funds for new activity center equipment for the children's room.
5. Increase Fleet budget by $1,953 for procare supplies for the Park's replacement vehicle.
6. Increase Fire's budget by $36,409 for backordered supplies.
7. Increase Street's budget by $111,000 - $51,000 for FM 78 Maintenance and $60,000 for Aviation Heights Sidewalks Phase II
8. Increase Facilities Maintenance budget by $182,000 - $45,000 for the completion of the Animal Adoption Center's gate and fence and $137,000 for corrective maintenance projects like the City Hall front counter remodel.
9. Increase the Water & Sewer budget by $91,000 - $73,000 for sewer camera system for inspecting sewer mains and $18,000 for a leak detection system.
10. Increase EMS budget by $359,492 - $293,490 for the approved ambulance purchase and $34,086 for supplies including safety vests, flu vaccines and uniforms.
11. Increase the Hotel Occupancy Tax budget by $44,888 for the new banquet chairs that had shipping delays.
Staff is also proposing to purchase the new fire apparatus that was approved in the Fire Station 4 bonds. If this purchase is made before 2022, the City will save about $80,000. The full price of the fire apparatus is $1,298,921 and will be reimbursed by voter approved bonds issued later in 2022.
GOAL
To move forward unused budget amounts on approved programs from FY 2020-21 to prevent expenses from the previous fiscal year from inhibiting the operating budgets for FY 2021-22.
COMMUNITY BENEFIT
This will prevent current year projects from being delayed due to overlapping expenditures from the previous fiscal year.
SUMMARY OF RECOMMENDED ACTION
Staff recommends approval of Ordinance 21-T-50.
FISCAL IMPACT
This adjustment will use budgeted amounts from FY 2019-20. Those unused funds increased fund balance at the end of the fiscal year. This adjustment will use $1,258,932 of fund balance that will be reported on the annual financial report.
Estimated Unassigned Fund Balance as of September 30, 2021
General Fund - $12,200,000
Water & Sewer - $6,600,000
EMS - $3,800,000
Hotel Tax - $2,300,000
This adjustment will also allow staff to purchase a new fire appratus now which will be reimbursed by bonds later in 2022.
Estimated Unassigned Fund Balance as of September 30, 2021
General Fund - $12,200,000
Water & Sewer - $6,600,000
EMS - $3,800,000
Hotel Tax - $2,300,000
This adjustment will also allow staff to purchase a new fire appratus now which will be reimbursed by bonds later in 2022.
RECOMMENDATION
Staff recommends approval of Ordinance 20-T-50.