Agenda No. 3.
CITY COUNCIL MEMORANDUM
| City Council Meeting: | May 23, 2023 |
| Department: | Engineering |
| Subject: | Resolution 23-R-43 - A Resolution by the City Council of the City of Schertz, Texas, authorizing the City Manager to enter into Standard Utility Agreement with the State of Texas for the relocation of utilities – specifically a Sewer Main along FM 1518 in preparation for the FM 1518 Project. (B.James/K.Woodlee/E.Schulze) |
BACKGROUND
Due to conflicts with the Texas Department of Transportation’s (TxDOT) proposed FM 1518 project, the City of Schertz must relocate an existing 10” sewer main. In coordination with the Crossvine Development (Schertz 1518 Ltd), the proposed installation will consist of an 18” line in preparation of additional growth in this area. The relocated improvements will be installed in a newly acquired easement adjacent to the FM road.
The relocation of the 10” sewer main and easement are reimbursable through TxDOT, however the difference in costs to upsize to an 18” line will be paid for by the City and then reimbursed by Schertz 1518 Ltd. Responsibilities of the City and TxDOT related to this relocation are outlined in a Standard Utility Agreement (SUA) funding reimbursement. Project expenses include the following.
NOTE: All costs will be based on actual construction bid pricing and easement acquisition
The relocation of the 10” sewer main and easement are reimbursable through TxDOT, however the difference in costs to upsize to an 18” line will be paid for by the City and then reimbursed by Schertz 1518 Ltd. Responsibilities of the City and TxDOT related to this relocation are outlined in a Standard Utility Agreement (SUA) funding reimbursement. Project expenses include the following.
| 18” Sewer Main | |
| Professional Services | $ 204,000 |
| Property Acquisition | $ 119,000 (estimated) |
| Construction | $ 1,440,000 (estimated) |
| Total (18”) | $ 1,763,000 (estimated) |
| 10” Sewer Main | |
| Professional Services | $ 204,000 |
| Property Acquisition | $ 119,000 (estimated) |
| Construction | $ 1,175,000 (estimated) |
| Total (10”) | $ 1,498,000 (estimated) |
| Betterment (difference between 18" and 10") Cost to the City | $ 265,000 (estimated) |
NOTE: All costs will be based on actual construction bid pricing and easement acquisition
GOAL
The goal of Resolution 23-R-43 is to authorize a SUA with the State of Texas for the relocation of utilities due to TxDOT’s FM 1518 project.
COMMUNITY BENEFIT
The relocation of utilities will allow for the continuation of sewer service to residents and institutions along FM 1518.
SUMMARY OF RECOMMENDED ACTION
Approve Resolution 23-R-43.
FISCAL IMPACT
A portion of the American Rescue Plan (ARP) Tranche 2 Funding has been allocated for the project. TxDOT will reimburse the City the cost of relocation of a 10” sewer main and associated 10 ft easement, while the City will cover the cost for the betterment of upsizing to an 18” main and additional easement width. The total project is expected to cost $1,763,000, with TxDOT reimbursing the City an estimated $1,498,000.
A total of $7,018,034.39 remains in the ARP funds before this authorization.
A total of $7,018,034.39 remains in the ARP funds before this authorization.
RECOMMENDATION
Staff recommends that City Council approve Resolution 23-R-43, authorizing a SUA with the State of Texas for the relocation of utilities along FM 1518.