Agenda No. 6.
CITY COUNCIL MEMORANDUM
| City Council Meeting: | May 23, 2023 |
| Department: | Engineering |
| Subject: | Resolution 23-R-45 - A Resolution by the City Council of the City of Schertz, Texas, authorizing the City Manager to enter into Advance Funding Agreements with the State of Texas for the relocation of utilities – specifically Water and Sewer Mains along FM 1518 as part of the Joint-Bid with TxDOT in preparation for the FM 1518 Project. (B.James/K.Woodlee/E. Schulze) |
BACKGROUND
Due to conflicts with the Texas Department of Transportation’s (TxDOT) proposed FM 1518 project, the City of Schertz must relocate its water and sewer facilities. The relocated improvements will be installed within newly acquired right-of-way (ROW). The City’s proposed utilities will be joint-bid along with the road improvements.
At least 45 days prior to the date set for receipt of construction bids, the City will provide its estimated construction funding to the State. Responsibilities of the City and TxDOT related to this relocation are outlined in the Advance Funding Agreements (AFA) for Voluntary Utility Relocation Contributions on State Highway Improvement Projects. Two AFA’s are provided, one for the water portion and one for sewer. The estimated project expenses for the Water AFA are currently $7,694,438 while the estimated Sewer AFA expenses are $594,619.
At least 45 days prior to the date set for receipt of construction bids, the City will provide its estimated construction funding to the State. Responsibilities of the City and TxDOT related to this relocation are outlined in the Advance Funding Agreements (AFA) for Voluntary Utility Relocation Contributions on State Highway Improvement Projects. Two AFA’s are provided, one for the water portion and one for sewer. The estimated project expenses for the Water AFA are currently $7,694,438 while the estimated Sewer AFA expenses are $594,619.
GOAL
The goal of Resolution 23-R-45 is to authorize a Water AFA and a Sewer AFA with the State of Texas for the relocation of utilities due to TxDOT’s FM 1518 project.
COMMUNITY BENEFIT
The relocation of utilities will allow for the continuation of water and sewer service to residents along FM 1518.
SUMMARY OF RECOMMENDED ACTION
Approve Resolution 23-R-45.
FISCAL IMPACT
A portion of the CO2022 and CO2022A Bond issuances has been allocated for the project for a total of $10 million. The estimated project expenses for the Water AFA are currently $7,694,438, while the Sewer AFA expenses are estimated to be $594,619. The remaining bond funds will be used on other utility relocation sections along FM 1518 for this project.
RECOMMENDATION
Staff recommends that City Council approve Resolution 23-R-45, authorizing a Water AFA and a Sewer AFA with the State of Texas for the relocation of utilities along FM 1518.