Agenda No. 4.
CITY COUNCIL MEMORANDUM
| City Council Meeting: | September 19, 2023 |
| Department: | Facility & Fleet |
| Subject: | Resolution 23-R-95 - Authorizing expenditures of up to $220,000 with Silsbee Ford, $127,000 with Caldwell Country Ford/Chevrolet, $166,000 with Southwest Ambulance Sales, $270,000 with Frazer, $168,000 with Closner, and $265,000 with Doggett Freightliner for the purchase of various vehicles/equipment as part of the 2023-2024 Vehicle/Equipment Replacement/Acquisition program. (B. James/D. Hardin-Trussel/C. Hernandez) |
BACKGROUND
Within each fiscal budget year, the Fleet Department requests to purchase vehicles/equipment to add to or replace aging vehicles to maintain a good working fleet of City owned vehicles/equipment for the 2023-2024 budget year and in accordance with the Vehicle Replacement Plan previously approved by Council. Attached are a list of the vehicles to be purchased, the price and from which vendor.
The following vehicles/equipment will be purchased from various vendors via group purchasing cooperatives and/or sole source vendors. Each group purchasing cooperative contract was competitively bid by the awarding entity. In addition to that level of competition, City staff also obtained multiple contract quotes to ensure the overall best value for the City was obtained.
The following vehicles/equipment will be purchased from various vendors via group purchasing cooperatives and/or sole source vendors. Each group purchasing cooperative contract was competitively bid by the awarding entity. In addition to that level of competition, City staff also obtained multiple contract quotes to ensure the overall best value for the City was obtained.
GOAL
To authorize the City Manager to execute the purchase orders for the purchase of the vehicles listed in the Vehicle/Equipment replacement program.
COMMUNITY BENEFIT
Having a current and operational Fleet will provide all departments with the necessary vehicles and equipment to perform their assigned duties within the City of Schertz and reduce the maintenance cost of an aging fleet.
SUMMARY OF RECOMMENDED ACTION
Approval of this resolution will allow the purchase of the vehicles/equipment listed in the vehicle replacement program.
FISCAL IMPACT
The purchase of the vehicles and equipment will be funded through the city’s general fund and emergency services funds. The fiscal impact of this project will be approximately $1,216,000.00 from various budgets. Funds were approved in the FY 2023-2024 budget for these purchases.
RECOMMENDATION
Staff recommends approval of Resolution No. 23-R-95.