Agenda No. 5.
CITY COUNCIL MEMORANDUM
| City Council Meeting: | September 19, 2023 |
| Department: | Fire Department |
| Subject: | Resolution 23-R-97- Approving a contract for Architectural and Engineering Services for Fire Station 4. (S.Williams/G.Rodgers) |
BACKGROUND
The City of Schertz solicited Requests for Qualifications (RFQ) for professional architectural/engineering services related to the design and construction of Fire Station #4. The RFQ received 15 responses from various firms. Through the evaluation process, a committee was selected consisting of several members of various city departments, and one outside member with expertise in this field. The evaluations of the submissions included interviews and reference checks with other agencies that had utilized the firm in the past. Of the 15 submissions, 2 were selected as finalists. The department’s building committee arranged to visit several fire departments around the state to look at the final products produced by the firms, as well as gain first-hand insight into the experiences of those agencies. Ultimately, Eikon was selected as the sole finalist for the services on Fire Station 4.
GOAL
After extensive analysis of the responses, the city staff determined that EIKON Consulting, LLC is well qualified to provide the required services
COMMUNITY BENEFIT
The firm is reputable and has provided Architectural and Engineering services to several other fire departments throughout the region. With their experience in the public sector, the city staff feel that Eikon will be able to provide a product that is able to last for several decades to come.
SUMMARY OF RECOMMENDED ACTION
The city staff have determined that it is in the best interest of the City to enter into an agreement with EIKON Consulting, LLC.
FISCAL IMPACT
The amount payable under the Agreement shall be 9.25% of construction costs, estimated at $10,000,000. Compensation for Supplemental and Additional Services of the Architect’s consultants when not included in the base services shall be the amount invoiced to the Architect plus 9.25%.
There is $12,000,000 available for this project from the 2022 GO Bond issuance which will cover the current estimate for the design and construction of the station.
There is $12,000,000 available for this project from the 2022 GO Bond issuance which will cover the current estimate for the design and construction of the station.
RECOMMENDATION
Approval of Resolution 23-R-97.