Agenda No. 4.
CITY COUNCIL MEMORANDUM
| City Council Meeting: | October 22, 2019 |
| Department: | City Secretary |
| Subject: | Resolution No. 19-R-140 - Consideration and/or action approving a Resolution authorizing contracts totaling no more than $100,000 with SA Paramount Construction, LLC for labor and related materials for various separate and unrelated concrete related projects during the 2019-2020 fiscal year. (C. Kelm/D. Letbetter) |
BACKGROUND
In support of the fiscal year 2019-2020 Expanded Programs Initiative, the City of Schertz (the “City”) contracted with SA Paramount Construction, LLC for labor and related materials for various separate and unrelated concrete related projects because SA Paramount Construction has a reputation of consistently providing a quality job for a low price compared to other local contractors. Multiple contracts between the City and SA Paramount Construction have been issued in support of work completed by the City’s Public Works Department and other departments of the City.
The City’s Purchasing Policy authorizes the City Manager, or his or her designee, to approve and execute contracts for amounts less than $50,000 without obtaining City Council approval for such contracts. The total amount of the currently identified, separate and unrelated requirements the City has, will approach $85,000. This does not include a contingency amount.
Due to SA Paramount Construction reputation of consistently providing a quality job for a low price, the City staff desires to continue to work with SA Paramount Construction in connection with one or more additional separate and unrelated concrete related projects during the remainder of the 2019-2020 fiscal year, for total expenditures with Robert’s Concrete during the 2019-2020 fiscal year of up to $100,000 ($85,000 in current requirements, $15,000 for contingency).
The City’s Purchasing Policy authorizes the City Manager, or his or her designee, to approve and execute contracts for amounts less than $50,000 without obtaining City Council approval for such contracts. The total amount of the currently identified, separate and unrelated requirements the City has, will approach $85,000. This does not include a contingency amount.
Due to SA Paramount Construction reputation of consistently providing a quality job for a low price, the City staff desires to continue to work with SA Paramount Construction in connection with one or more additional separate and unrelated concrete related projects during the remainder of the 2019-2020 fiscal year, for total expenditures with Robert’s Concrete during the 2019-2020 fiscal year of up to $100,000 ($85,000 in current requirements, $15,000 for contingency).
GOAL
To obtain approval from City Council to approve and execute contracts with SA Paramount Construction for additional separate and unrelated projects, for total expenditures with SA Paramount Construction during the fiscal year 2019 - 2020 of up to $100,000.
COMMUNITY BENEFIT
To provide the best services at the lowest cost for labor and related materials for various separate and unrelated concrete related projects within the City of Schertz.
SUMMARY OF RECOMMENDED ACTION
Staff recommends that Council authorizes the City Manager to approve and execute contracts with SA Paramount Construction for additional separate and unrelated projects for total expenditures with SA Paramount Construction during the fiscal year 2019 - 2020 of up to $100,000 (cumulative).
FISCAL IMPACT
Costs associated with utilizing SA Paramount Construction, LLC will be paid for from the appropriate department and the FY20 approved Department budgets NTE $100,000 cumulative.
RECOMMENDATION
Staff recommends Council approve Resolution 19-R-140.