Agenda No. 2.
CITY COUNCIL MEMORANDUM
| City Council Meeting: | April 13, 2021 |
| Department: | City Secretary |
| Subject: | Resolution No. 21-R-29 - Consideration and/or action approving a Resolution by the City Council of the City of Schertz, Texas, authorizing the City Manager to sign a Letter of Intent (LOI) with Sterling McCall Ford for the purchase of one (1) new ambulance for Fiscal Year 2021/2022. (C. Kelm/J. Mabbitt) |
BACKGROUND
On April 6, 2021 this item was presented and approved with the wrong resolution number on it, we need to approve with the corrected resolution number.
The EMS Department currently has a fleet of ten (10) ambulances, six (6) of these ambulances are "front-line" or are in-service at any given time which leaves a reserve fleet of four (4) ambulances. A goal is to have four (4) reserve ambulances to allow our fleet department time to "down" each ambulance for preventative and safety checks. Mileage for these ambulances range from 4,000 to over 183,000 miles:
After coordination with the Fleet Department and in-line with our vehicle replacement program, it was decided to purchase this ambulance from Frazer through Sterling McCall Ford (for the chassis). Frazer is a HGAC Buy Purchasing Cooperative program participant, and the ambulances are built here in Texas.
Like our previous three ambulances, this ambulance will be mounted on a Ford F450 chassis.
Due to COVID-19, ambulance manufacturers have lengthened their build times (mainly due to chassis delays) and to have our ambulance built by January we need to have a Letter of Intent (LOI) signed to save a chassis for the build.
Final purchase will be dependent on final approval of the FY22 budget.
The EMS Department currently has a fleet of ten (10) ambulances, six (6) of these ambulances are "front-line" or are in-service at any given time which leaves a reserve fleet of four (4) ambulances. A goal is to have four (4) reserve ambulances to allow our fleet department time to "down" each ambulance for preventative and safety checks. Mileage for these ambulances range from 4,000 to over 183,000 miles:
| Ambulance | Year | Mileage as of 3/1/2021 |
| 266 | 2008 | 120,771 |
| 274 | 2013 | 183,554 |
| 275 | 2013 | 174,634 |
| 276 | 2015 | 168,502 |
| 277 | 2015 | 147,708 |
| 278* | 2015 | 223,416 |
| 279 | 2015 | 150,001 |
| 280 | 2017 | 91,924 |
| 281 | 2017 | 59,189 |
| 282 | 2020 | 4,430 |
*OOS - being re-mounted
After coordination with the Fleet Department and in-line with our vehicle replacement program, it was decided to purchase this ambulance from Frazer through Sterling McCall Ford (for the chassis). Frazer is a HGAC Buy Purchasing Cooperative program participant, and the ambulances are built here in Texas.
Like our previous three ambulances, this ambulance will be mounted on a Ford F450 chassis.
Due to COVID-19, ambulance manufacturers have lengthened their build times (mainly due to chassis delays) and to have our ambulance built by January we need to have a Letter of Intent (LOI) signed to save a chassis for the build.
Final purchase will be dependent on final approval of the FY22 budget.
GOAL
Authorizing the City Manager to sign a Letter of Intent (LOI) with Sterling McCall Ford for the intent to purchase one (1) new ambulance for FY22.
COMMUNITY BENEFIT
The items purchased from Frazer are in support of EMS response to the communities served.
SUMMARY OF RECOMMENDED ACTION
Staff recommends approving the attached Letter of Intent (LOI) authorizing the City Manager to sign a Letter of Intent (LOI) with Sterling McCall Ford for the purchase of one (1) new ambulance for FY22.
FISCAL IMPACT
This ambulance will be purchased in FY22 contingent on approval of the FY22 budget. The total amount for this ambulance will not exceed $250,000. Staff will return for approval of the funds once the budget is approved.
RECOMMENDATION
Staff recommends approval of Resolution No. 21-R-29