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Agenda No. 7.
 
CITY COUNCIL MEMORANDUM
 
City Council Meeting: October 12, 2021
Department: Facility & Fleet
Subject: Resolution No. 21-R-112 - Consideration and/or action approving a Resolution by the City Council of the City of Schertz, Texas, authorizing the City Manager to issue a purchase order(s) for the purchase of various Emergency Services Vehicles as part of the 2021-2022 Vehicle/Equipment replacement program. (C. Kelm/S. Williams/C. Hernandez)

BACKGROUND

Within each fiscal budget year, the Fleet Department requests to purchase vehicles/equipment to add to or replace aging vehicles to maintain a good working fleet of City owned vehicles/equipment.  For the 2021/2022 budget year and in accordance with the Vehicle Replacement Plan previously approved by Council, below are the emergency vehicles to be purchased in FY 21-22.

The following vehicles/equipment will be purchased from various vendors via group purchasing cooperatives and or sole source vendors. Each group purchasing cooperative contract was competitively bid by the awarding entity. In addition to that level of competition, City staff also obtained multiple contract quotes to ensure the overall best value for the City was obtained. 

Previously, the City had an ambulance remount completed and invoiced at $106,368.75.  In an effort to account for current market  price increases, market volatility, and unforeseen needs, the remounts of the ambulances have been budgeted at $150,000 per remount.

The following list contains:
1 EMS Supervisor Vehicle
2 EMS Ambulance Remounts
1 Fire Department Brush Truck
1 EMS New Ambulance 
 
EMS VEHICLE & EQUIPMENT LIST FOR FY 2021/22 - PRELIMINARY
DEPARTMENT VEHICLE VENDOR COST PER UNIT TOTAL COST ADDITIONAL INFORMATION - NOTES
EMS 2022 Chevy Tahoe Silsbee Ford $41,000.00 $41,000.00   GOODBUY
Fire Dept. Skeeter Ford F550 Siddons Martin  $171,000.00 $171,000.00   Sole Source 
EMS 2022 Ambulance Sterling McCall Ford $237,000.00 $237,000.00   BuyBoard Contract #570-18
EMS (2)  2022 Remounts SERVS $150,000.00 $300,000.00         Buyboard     
                                   
                                   
    $41,000.00                              
    $171,000.00                            
    $237,000.00                            
    $300,000.00                              
Totals   $749,000.00                            
Contingency 0.1                              
                                 
Total w/ contingency $823,900.00                              
 
 
                         

GOAL

To authorize the City Manager to execute the purchase orders for the purchase of the vehicles listed in the vehicle replacement program.

 

COMMUNITY BENEFIT

Having a current and operational Fleet will provide all departments with the necessary vehicles and equipment to perform their assigned duties within the City of Schertz and reduce the maintenance cost of an aging fleet.

SUMMARY OF RECOMMENDED ACTION

Approval of this resolution will allow the purchase of the vehicles listed in the approved vehicle replacement program. 

FISCAL IMPACT

The purchase of the vehicles and equipment will be funded through the city’s general fund and emergency services funds. The fiscal impact of this project will be approximately $749,000.00 with a contingency of 10% added for a total not to exceed $823,900.00.  These funds were approved in the FY 2021-2022 budget.
 

RECOMMENDATION

Staff recommends approval of Resolution No. 21-R-112.

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