This budget amendment ordinance is meant to move unused budgeted amounts from FY 2020-21 to FY 2021-22. This adjustment is for departments that had unused budgeted amounts due to delays in manufacturing, back ordered/out of stock items, or project schedules that run through multiple fiscal years. The identified items and amounts to be rolled forward amount to $1,258,932. A list of items are outlined below:

1. Increase Planning and Zoning Division's budget by $401,314 - $400,000 for the master plan and $1,314 for furniture related to the new senior planner position.
2. Increase Public Affairs budget by $16,000 for the Citizen Satisfaction Survey which was delayed due to COVID concerns.
3. Increase Engineering budget by $13,115 - $4,075 for the Municipal Facilities Stormwater Control Inventory and $9,040 for a Lift Station Design Guide update.
4. Increase Library's budget by $1,762 to utilize donated funds for new activity center equipment for the children's room.
5. Increase Fleet budget by $1,953 for procare supplies for the Park's replacement vehicle.
6. Increase Fire's budget by $36,409  for backordered supplies.
7. Increase Street's budget by $111,000 - $51,000 for FM 78 Maintenance and $60,000 for Aviation Heights Sidewalks Phase II 
8. Increase Facilities Maintenance budget by $182,000 - $45,000 for the completion of the Animal Adoption Center's gate and fence and $137,000 for corrective maintenance projects like the City Hall front counter remodel.
9. Increase the Water & Sewer budget by $91,000 - $73,000 for sewer camera system for inspecting sewer mains and $18,000 for a leak detection system.
10. Increase EMS budget by $359,492 - $293,490 for the approved ambulance purchase and $34,086 for supplies including safety vests, flu vaccines and uniforms.
11. Increase the Hotel Occupancy Tax budget by $44,888 for the new banquet chairs that had shipping delays.
*NEW* 12. Increase the Parks budget by $131,795 - $28,798 to use the remaining winter freeze insurance funds to repair the Wendy Swan Memorial Park Restroom and $102,997 for the Ashley Park Improvements Phase III that was authorized on September 28, 2021.

Staff is also proposing to purchase the new fire apparatus that was approved in the Fire Station 4 bonds. If this purchase is made before 2022, the City will save about $80,000. The full price of the fire apparatus is $1,298,921 and will be reimbursed by voter approved bonds issued later in 2022.

To move forward unused budget amounts on approved programs from FY 2020-21 to prevent expenses from the previous fiscal year from inhibiting the operating budgets for FY 2021-22.

This will prevent current year projects from being delayed due to overlapping expenditures from the previous fiscal year.

Staff recommends approval of Ordinance 21-T-50.

This adjustment will use budgeted amounts from FY 2019-20. Those unused funds increased fund balance at the end of the fiscal year. This adjustment will use $1,390,727 of fund balance that will be reported on the annual financial report.

Estimated Unassigned Fund Balance as of September 30, 2021
General Fund - $12,200,000
Water & Sewer - $6,600,000
EMS - $3,800,000
Hotel Tax - $2,300,000

This adjustment will also allow staff to purchase a new fire apparatus now which will be reimbursed by bonds later in 2022.

Staff recommends approval of Ordinance 20-T-50 on final reading