Agenda No. 5.
CITY COUNCIL MEMORANDUM
| City Council Meeting: | January 11, 2022 |
| Department: | Purchasing |
| Subject: | Resolution No. 22-R-04 - Consideration and/or action approving a Resolution by the City Council of the City of Schertz, Texas authorizing the City Manager to reject all proposals received for BID 2021-019 regarding the Mobile/Modular Home for EMS and other matters in connection therewith. (M. Browne/J. Kurz/J. Golke) |
BACKGROUND
In November 2021, staff issued a request for bids for a mobile home to be used at EMS 4 to house emergency services buildings. The budget for this solicitation was approximately $75,000.00. The solicitation was for a 900-1100 sf Modular Home with a Minimum of three (3) Bedrooms and a Minimum of two (2) bathrooms, NO CARPET, Appliances Included and Approximate Measurements of 16’wide by 70’ long. The solicitation included Delivery/Set-Up of the new building along with removal/disposal of the existing modular building located at 104 E. Hubinger, Marion, Texas.
The solicitation was posted for three (3) weeks and a single response was received in the amount of $263,487.00.
Upon reaching out to the three main suppliers of mobile homes in the Tri-County area, staff found that a mobile home meeting the requirements set forth above could be purchased for $88,000.00. As such, Staff believes it is in the best interest of the City to reject the bid received in response to Bid 2021-019 Modular Home to House Emergency Medical Service Team and move forward with the purchase of a mobile home from the local vendor.
The solicitation was posted for three (3) weeks and a single response was received in the amount of $263,487.00.
Upon reaching out to the three main suppliers of mobile homes in the Tri-County area, staff found that a mobile home meeting the requirements set forth above could be purchased for $88,000.00. As such, Staff believes it is in the best interest of the City to reject the bid received in response to Bid 2021-019 Modular Home to House Emergency Medical Service Team and move forward with the purchase of a mobile home from the local vendor.
GOAL
To obtain approval from City Council for staff to reject the single bid received in response to BID 2021-019 and move forward with a local purchase.
COMMUNITY BENEFIT
It is the responsibility of City Staff to ensure that we are good stewards of the City's money. As such, moving forward with a building purchase that is more than double that of a local provider is not in the best interest of the City and/or its citizens.
SUMMARY OF RECOMMENDED ACTION
Staff recommends approval of resolution 22-R-04
FISCAL IMPACT
There is no impact financially to rejecting the bid received.
RECOMMENDATION
Staff recommends approval of resolution 22-R-04