Agenda No. 7.
CITY COUNCIL MEMORANDUM
| City Council Meeting: | January 4, 2022 |
| Department: | Public Works |
| Subject: | Ordinance No. 22-T-03 - Consideration and/or action approving an Ordinance by the City Council of the City of Schertz, Texas, authorizing an adjustment to the Fiscal Year 2021-2022 Budget to provide funding for the purchase of HVAC equipment for the Civic Center HVAC Replacement Project, repealing all ordinances or parts of ordinances in conflict with this ordinance; and providing an effective date. (First Reading) (C. Kelm/S. Williams/S. McClelland) |
BACKGROUND
The Schertz Civic Center has been providing rental space for the community since 2006. Recently, the HVAC system in the facility is experiencing outages, performance and reliability issues. In addition to having the City's on-staff HVAC Technician diagnose the ongoing issues, the City also entered into a task order with M&S Engineering (one of the City's on-call engineering firms) to do a full redesign of the facility's HVAC system.
The new system being proposed for the Civic Center is a system that is more conventional for a facility of this size. New package units will be installed on-grade on the exterior of the building. The variable air volume (VAV) units will be distributed to each zone within the facility by VAV terminal units. A large portion of the existing duct work will be able to remain in place allowing for less disruption within the facility during construction.
Due to long lead times, City Staff is recommending ordering the HVAC equipment prior to the final design being completed. This will shorten the overall construction schedule which will minimize the impacts on the Civic Center operations. This ordinance allocates funds from the Hotel Occupancy Tax reserves in order to fund the purchase of the HVAC equipment for the project.
A separate resolution will be brought to City Council authorizing the agreement for the purchase of the HVAC equipment.
The new system being proposed for the Civic Center is a system that is more conventional for a facility of this size. New package units will be installed on-grade on the exterior of the building. The variable air volume (VAV) units will be distributed to each zone within the facility by VAV terminal units. A large portion of the existing duct work will be able to remain in place allowing for less disruption within the facility during construction.
Due to long lead times, City Staff is recommending ordering the HVAC equipment prior to the final design being completed. This will shorten the overall construction schedule which will minimize the impacts on the Civic Center operations. This ordinance allocates funds from the Hotel Occupancy Tax reserves in order to fund the purchase of the HVAC equipment for the project.
A separate resolution will be brought to City Council authorizing the agreement for the purchase of the HVAC equipment.
GOAL
The goal of this ordinance is to amend the fiscal year 2021-2022 budget to provide funding for the purchase of HVAC equipment for the Civic Center.
COMMUNITY BENEFIT
Replacing the existing HVAC system will allow the Civic Center to continue to provide high-end event rental space to the community.
SUMMARY OF RECOMMENDED ACTION
Staff recommends that the City Council approve Ordinance 22-T-03 on first reading authorizing the budget adjustment to allow for the purchase of new HVAC equipment.
FISCAL IMPACT
Funding for the equipment procurement and construction of the project will be paid for using existing Hotel Occupancy Tax Funds which are permitted to be used on Capital Improvements at the Civic Center.
RECOMMENDATION
Staff recommends that the City Council approve Ordinance 22-T-03 on first reading authorizing the budget adjustment to allow for the purchase of new HVAC equipment.