Agenda No. 17.
CITY COUNCIL MEMORANDUM
| City Council Meeting: | September 24, 2019 |
| Department: | Finance |
| Subject: | Ordinance No. 19-T-26 - Consideration and/or action approving an Ordinance by the City Council of the City of Schertz, Texas authorizing an adjustment to the FY 2018-19 Budget to transfer personnel budgets between departments, repealing all ordinances or parts of ordinances in conflict with this ordinance; declaring an emergency; and providing an effective date. (M. Browne/J. Walters) First and final reading. |
BACKGROUND
With Ordinance 18-T-32 the City Council of the City of Schertz approved the annual budget for FY 2018-19. Staff is proposing to amend the budget to transfer funds from departments with above average turnover to those with below average turnover. This adjustment will not change the overall budget allocation for the year.
To compensate for turnover in the General Fund all departments' personnel accounts are reduced in anticipation of future vacancies, while some are adjusted further for specific positions that historically are hard to fill.
Some departments go without any vacancy savings, being fully staffed for the year, while others have more savings than budgeted. The budget does include a specific personnel contingency for departments without any savings.
This adjustment will allocate that contingency as well as savings from departments that had more turnover than expected to cover departments that hired personnel more quickly than budget or did not have any turnover.
The last payroll for the fiscal year was completed on September 20, 2019, giving staff a more accurate estimate how the final personnel budget will turn out. Due to the timing limitations of adjusting the budget before the end of the fiscal year, staff recommends approving this ordinance in one reading.
To compensate for turnover in the General Fund all departments' personnel accounts are reduced in anticipation of future vacancies, while some are adjusted further for specific positions that historically are hard to fill.
Some departments go without any vacancy savings, being fully staffed for the year, while others have more savings than budgeted. The budget does include a specific personnel contingency for departments without any savings.
This adjustment will allocate that contingency as well as savings from departments that had more turnover than expected to cover departments that hired personnel more quickly than budget or did not have any turnover.
The last payroll for the fiscal year was completed on September 20, 2019, giving staff a more accurate estimate how the final personnel budget will turn out. Due to the timing limitations of adjusting the budget before the end of the fiscal year, staff recommends approving this ordinance in one reading.
GOAL
N/A
COMMUNITY BENEFIT
N/A
SUMMARY OF RECOMMENDED ACTION
Approve the adjustment to transfer personnel funds between departments.
FISCAL IMPACT
The adjustment will not have a fiscal impact on the outcome of the budget. These funds will be reallocated between departments and not increase the overall budget allocation in the General Fund.
A positive amount indicates a budget increase while a negative amount will reduce the budget.
| Department | Amount | Accounts |
| Inspections | $90,000 | Personnel |
| Library | $50,000 | Personnel |
| Fire | $30,000 | Personnel |
| Municipal Court | $12,000 | Personnel |
| GIS | $7,000 | Personnel |
| City Secretary | $5,000 | Personnel |
| Purchasing | $5,000 | Personnel |
| Event Facilities | ($4,000) | Personnel |
| City Manager's Office | ($17,000) | Personnel |
| Police | ($78,000) | Personnel |
| Non-Departmental | ($100,000) | Personnel Contingency |
A positive amount indicates a budget increase while a negative amount will reduce the budget.
RECOMMENDATION
Staff recommends approval of Ordinance 19-T-26 first and final reading to transfer budget amounts between General Fund departments.