Agenda No. 4.
CITY COUNCIL MEMORANDUM
| City Council Meeting: | July 18, 2023 |
| Department: | Public Works |
| Subject: | Resolution 23-R-61 - Consideration and/or action by the City Council of the City of Schertz, Texas approving a Resolution authorizing expenditures in an amount not to exceed $65,000 with National Tank & Equipment for the purchase of a mobile bypass pump. (B.James/L.Busch) |
BACKGROUND
The Public Works Department requested to purchase a mobile bypass pump as an expanded program item to keep the sewer system operational if there is a failure within the collection system. City Council approved Ordinance No. 22-T-30, adopting the budget for the fiscal year beginning October 1, 2022, and ending September 30, 2023.
This purchase is being done via the Group Purchasing Cooperative Contract: BuyBoard 646-21 which was awarded July 2021 and is valid through June 2024. In accordance with Texas Government Code§§ 791.001, participation in cooperative purchasing allows the City to enjoy efficiencies and cost savings, while complying with State bidding requirements. Currently, we have a quote of $58,085; however we anticipate some potential increases in cost for additional appurtenances, safety features, and SCADA integration components that may increase the final cost, but will not exceed $65,000.
This purchase is being done via the Group Purchasing Cooperative Contract: BuyBoard 646-21 which was awarded July 2021 and is valid through June 2024. In accordance with Texas Government Code§§ 791.001, participation in cooperative purchasing allows the City to enjoy efficiencies and cost savings, while complying with State bidding requirements. Currently, we have a quote of $58,085; however we anticipate some potential increases in cost for additional appurtenances, safety features, and SCADA integration components that may increase the final cost, but will not exceed $65,000.
GOAL
To authorize the City Manager to purchase a mobile bypass pump which will exceed $50,000 and per city policy requires approval from the City Council.
COMMUNITY BENEFIT
Having a mobile bypass pump will enable Public Works Department to more efficiently and effectively respond to sewer and lift station maintenance and emergencies. Due to the current economy and supply chain issues, having a mobile bypass pump will provide the means to continue sewer service while parts are sourced to make repairs.
SUMMARY OF RECOMMENDED ACTION
To authorize the City Manager to purchase a mobile bypass pump which will not exceed $65,000.
FISCAL IMPACT
Funding for the purchase of a mobile bypass pump through this expanded program was approved in the 2022-2023 annual water & sewer fund budget.
RECOMMENDATION
Staff recommends City Council approve Resolution No. 23-R-61 authorizing expenditures in an amount not to exceed $65,000 with National Tank & Equipment for the purchase of a mobile bypass pump.