Agenda No. 4.
CITY COUNCIL MEMORANDUM
| City Council Meeting: | August 15, 2023 |
| Department: | Engineering |
| Subject: | Resolution 23-R-77 - Authorizing a resolution for a construction contract with Intermountain Slurry Seal, Inc. for the 2023 Street Resurfacing Project. (B.James/K.Woodlee/J.Nowak) |
BACKGROUND
The 2023 Street Resurfacing Project is a continuation of the City’s comprehensive pavement preservation effort that began a couple years ago. The goal of this project is to complete the resurfacing of streets in the Ashley Place subdivision that were removed from last year’s project due to budget constraints. The project will also resurface Beck Street from Schertz Parkway to the end of the street. Slurry seal will be used to resurface the streets. A slurry seal is a thick mixture of sand and oil that is spread onto the street surface. The oil/sand mixture seals the surface of the street, rejuvenates the existing pavement, and provides a new wearing surface for vehicles to drive on.
The proposed streets in Ashley Place were crack sealed with last year’s project. Public Works has completed the minor base repairs needed on the streets and “touched up” the crack sealing as needed. Public Works has also completed the base repairs and crack sealing on Beck Street. Because all the “prep work” for the streets has been completed, this project will simply apply the new slurry seal surface to the streets. The new surfacing is expected to be complete by the end of this fiscal year.
Two bids were received on July 19, 2023, for the project. The bids ranged from a low of $190,000.00 to a high of $208,701.42. The low bid received was 5% above the Engineer’s Estimate for the project. Selection of the best bid was based primarily on cost. All bidders were required to submit additional information, such as experience on similar projects; experience on public projects; available resources to complete the project; corporate history and stability; and references. The additional information was used to verify the bidders were capable of completing the project. Based on the information provided, all bidders are capable of completing the project work. The lowest bid received for was from Intermountain Slurry Seal, Inc. Intermountain Slurry Seal, Inc., was the contractor that successfully completed the slurry seal work for last year’s project.
The proposed streets in Ashley Place were crack sealed with last year’s project. Public Works has completed the minor base repairs needed on the streets and “touched up” the crack sealing as needed. Public Works has also completed the base repairs and crack sealing on Beck Street. Because all the “prep work” for the streets has been completed, this project will simply apply the new slurry seal surface to the streets. The new surfacing is expected to be complete by the end of this fiscal year.
Two bids were received on July 19, 2023, for the project. The bids ranged from a low of $190,000.00 to a high of $208,701.42. The low bid received was 5% above the Engineer’s Estimate for the project. Selection of the best bid was based primarily on cost. All bidders were required to submit additional information, such as experience on similar projects; experience on public projects; available resources to complete the project; corporate history and stability; and references. The additional information was used to verify the bidders were capable of completing the project. Based on the information provided, all bidders are capable of completing the project work. The lowest bid received for was from Intermountain Slurry Seal, Inc. Intermountain Slurry Seal, Inc., was the contractor that successfully completed the slurry seal work for last year’s project.
GOAL
To obtain authorization from City Council to execute a construction contract with Intermountain Slurry Seal, Inc. for $190,000, and a not to exceed amount of $195,000, for the 2023 Street Resurfacing Project.
COMMUNITY BENEFIT
The project will apply a slurry seal to the surface of the remaining streets in the Ashley Place subdivision and on Beck Street. This will complete the pavement preservation effort in the Ashley Place subdivision and all the streets will have a uniform appearance. The slurry seal not only seals the entire surface of the streets to prevent moisture intrusion, but also provides a new driving surface on the street. This helps prevent potholes and other street defects from occurring and extends the life of the street.
SUMMARY OF RECOMMENDED ACTION
Authorize execution of the construction contract for the 2020 Street Resurfacing Project to Intermountain Slurry Seal, Inc., for $190,000.00 and a not to exceed amount of $195,000.00.
FISCAL IMPACT
Funding for the project will come from the street preservation line item in the FY 22-23 budget.
RECOMMENDATION
Staff recommends Council approve Resolution 23-R-77 and authorize the City Manager to execute a construction contract in substantially the same form as attached with Intermountain Slurry Seal, Inc. for $190,000.00 and a not to exceed amount of $195,000.00 for the 2023 Street Resurfacing Project.