Agenda No. 10.
CITY COUNCIL MEMORANDUM
| City Council Meeting: | September 5, 2023 |
| Department: | Human Resources |
| Subject: | Resolution 23-R-84 - Authorizing expenditures with LK Jordan & Associates totaling no more than $65,000 for temporary staffing services during the 2022-2023 Fiscal Year. (S.Gonzalez/J.Kurz) |
BACKGROUND
LK Jordan is a local temporary staffing agency that retains a diverse pool of staff including retired military, office administration, skilled trades and hospitality services. As a result of a formal solicitation process, the City has on-call contracts with LK Jordan & Associates and VIP Staffing for temporary staffing services. The contracts have an annual not-to-exceed amount of $49,999.
Due to vacancies within multiple City departments, the City has spent approximately $40,000 with LK Jordan through August 18, 2023. Currently, Engineering is employing a temporary full-time administrative assistant; Planning & Community Development is employing a temporary full-time permit technician; and the City Secretary’s office is employing a temporary part-time administrative assistant/records coordinator.
With approximately four weeks remaining in FY 22/23, staff anticipates spending more than $50,000 with LK Jordan. Therefore, staff is requesting Council authorization to spend up to $65,000 with LK Jordan in FY 22/23 to ensure appropriate staffing levels necessary to maintain standards of City business operations.
Please note that staff expects a decrease in temp staff usage in FY 23/24, as two of the positions that are currently being filled with temporary staffing will be converted to new FTE and PTE positions (Engineering Admin. Assistant and City Secretary Part-Time Records Coordinator, respectively) with final approval of the FY 23/24 budget.
Due to vacancies within multiple City departments, the City has spent approximately $40,000 with LK Jordan through August 18, 2023. Currently, Engineering is employing a temporary full-time administrative assistant; Planning & Community Development is employing a temporary full-time permit technician; and the City Secretary’s office is employing a temporary part-time administrative assistant/records coordinator.
With approximately four weeks remaining in FY 22/23, staff anticipates spending more than $50,000 with LK Jordan. Therefore, staff is requesting Council authorization to spend up to $65,000 with LK Jordan in FY 22/23 to ensure appropriate staffing levels necessary to maintain standards of City business operations.
Please note that staff expects a decrease in temp staff usage in FY 23/24, as two of the positions that are currently being filled with temporary staffing will be converted to new FTE and PTE positions (Engineering Admin. Assistant and City Secretary Part-Time Records Coordinator, respectively) with final approval of the FY 23/24 budget.
GOAL
Ensure appropriate staffing levels necessary to maintain standards of City business operations, while seeking to fill permanent position vacancies.
COMMUNITY BENEFIT
Temporary staffing allows the City to maintain standards of business operations so there is minimal disruption in service to residents and customers.
SUMMARY OF RECOMMENDED ACTION
Approval of Resolution 23-R-84.
FISCAL IMPACT
Temporary staffing services are funded through salary savings in the department’s personnel line item.
RECOMMENDATION
Staff recommends approval of Resolution 23-R-84.