Agenda No. 4.
CITY COUNCIL MEMORANDUM
| City Council Meeting: | January 7, 2020 |
| Department: | Information Technology |
| Subject: | Resolution No. 20-R-02 - Consideration and/or action approving a Resolution authorizing purchases up to $95,000 with any one vendor belonging to a purchasing cooperative, including Southern Computer Warehouse, Intech Southwest, PCS Mobile, SHI, Dell and CDW. (B. James/M. Clauser) |
BACKGROUND
The City has historically purchased hardware from vendors belonging to purchasing cooperatives (DIR and Buy Board) such as Southern Computer Warehouse (SCW), SHI, Intech SW, Computer Discount Warehouse (CDW), PCS Mobile and Dell. This has allowed the City to procure hardware for best value and capitalize on volume discounts.
It is our policy to seek out the best pricing for the City whenever we anticipate a large purchase. Historically Intech SW, Southern Computer Warehouse (SCW) and Computer Discount Warehouse (CDW) have provided the best pricing for our purchasing needs. We will continue to seek out vendors that provide us with the best possible pricing each fiscal year as per our Purchasing policy.If the selected vendor is not a vendor belonging to a purchasing cooperative, City staff follows competitive bidding requirements.
It is our policy to seek out the best pricing for the City whenever we anticipate a large purchase. Historically Intech SW, Southern Computer Warehouse (SCW) and Computer Discount Warehouse (CDW) have provided the best pricing for our purchasing needs. We will continue to seek out vendors that provide us with the best possible pricing each fiscal year as per our Purchasing policy.If the selected vendor is not a vendor belonging to a purchasing cooperative, City staff follows competitive bidding requirements.
GOAL
To expedite City operations by seeking authorization in advance for the IT Dept to make purchases from selected purchasing cooperative (DIR and Buy Board) vendors. These purchases are part of the IT budget.
COMMUNITY BENEFIT
This improves City operations by streamlining the procurement process when making certain technology purchases.
SUMMARY OF RECOMMENDED ACTION
Staff recommends that Council approves the resolution allowing the Purchasing and IT Departments to exceed the $50,000 cap for specific technology vendors.
FISCAL IMPACT
Purchases made will be with already budgeted funds.
RECOMMENDATION
Staff recommends that Council approves the resolution allowing the Purchasing and IT Departments to exceed the $50,000 cap for specific technology vendors.