The City is on the last year of a five (5) year contract for cleaning services. A new cleaning contract needs to be established with a company that will meet the City’s requirements for daily cleaning of occupied City buildings.

The City issued a solicitation for proposal (RFP) from qualified firms with demonstrated competence and experience in commercial building cleaning. Eleven (11) proposals were received in response to the solicitation. Proposals were reviewed by key City stakeholders and scored based on criteria including cost, proposer's experience, qualifications, reputation, quality of proposed services and responsiveness of the proposal. The City recommends awarding the contract to the highest ranked firm, EcoBrite Services, LLC.

To obtain authorization from City Council to enter into a contract with a cleaning company to perform daily cleanings, routine periodic cleanings, and emergency/on-call cleaning for biological messes to ensure the area is professionally cleaned and sanitized.

City buildings will be clean and presentable every day and the city staff can focus on other duties as the cleaning is being done by professionals.  The restrooms and other areas will be professionally cleaned to prevent the spread of disease whenever there is a biological mess that needs to be cleaned and sanitized.

City staff recommends approving a cleaning contract with EcoBrite Services LLC that will expire at the end of FY 26-27 with the option to renew the contract for two (2) extensions of one (1) year each.

Funds are available and approved through base budget for Facilities for FY 24-25. A yearly cleaning contract with EcoBrite Services LLC will cost the city $136,331.04 per FY, with a fee of $56.78 per hour for emergency biological cleanup. This is a significant cost savings (approximately $70,000/year) from our current contract.
 

Approval of Resolution 24-R-111.