Agenda No. 3.
CITY COUNCIL MEMORANDUM
| City Council Meeting: | February 11, 2020 |
| Department: | Public Works |
| Subject: | Resolution No. 20-R-13 - Consideration and/or action approving a Resolution authorizing purchases not to exceed $125,000 with Caldwell Country/aba Rockwell ford for the purchase of threre vehicles during the 2019-2020 fiscal year. (C. Kelm/D. Letbetter) |
BACKGROUND
The City of Schertz (the “City”) is seeking to contract with Caldwell Country/dba Rockwell Ford to purchase three trucks for Public Works during the remainder of the 2019-2020 fiscal year for total expenditures up to $125,000. Caldwell Country/dba Rockwell Ford provided the lowest bid for three trucks compared to three other bids received from Ford dealerships as part of a Group Purchasing Cooperative Contract.
The City’s Purchasing Policy authorizes City Manager, or his or her designee, to approve and execute contracts for amounts less than $50,000 without obtaining City Council approval for such contracts. The total amount of the various separate and unrelated contracts that the City has entered with Caldwell Country/dba Rockwell Ford during the 2019-2020 fiscal year will exceed the $50,000.
This will allow Public Works to appropriately maintain the fleet by purchasing three new vehicles to replace older vehicles and the money will come from the approved 2019-2020 Street, Water and Drainage Departments' budgets.
The City’s Purchasing Policy authorizes City Manager, or his or her designee, to approve and execute contracts for amounts less than $50,000 without obtaining City Council approval for such contracts. The total amount of the various separate and unrelated contracts that the City has entered with Caldwell Country/dba Rockwell Ford during the 2019-2020 fiscal year will exceed the $50,000.
This will allow Public Works to appropriately maintain the fleet by purchasing three new vehicles to replace older vehicles and the money will come from the approved 2019-2020 Street, Water and Drainage Departments' budgets.
GOAL
To obtain approval from City Council to approve and execute contracts with Caldwell Country/aba Rockwell Ford for the purchase of three trucks. For total of expenditures with Caldwell Country/aba Rockwell Ford during the 2019-2020 fiscal year of up to $125,000.
COMMUNITY BENEFIT
To provide the lowest cost for vehicles purchased for the City of Schertz.
SUMMARY OF RECOMMENDED ACTION
Staff recommends that Council authorizes the City Manager to approve and execute contracts with Caldwell Country/dba Rockwell Ford, during the remainder of the 2019-2020 fiscal year for total expenditures with Caldwell Country/dba Rockwell Ford during the 2019-2020 fiscal year of up to $125,000 (cumulative).
FISCAL IMPACT
No fiscal impact for approval of the Resolution. Costs associated with utilizing Caldwell Country/aba Rockwell Ford will be paid for from the appropriate department. Funds are budgeted for these services as required.
RECOMMENDATION
Staff recommends Council approve Resolution 20-R-13