A new preventative maintenance and on-call generator services contract needs to be established for City-owned generators to perform proper preventative maintenance and perform emergency on-call services to keep the functionality of City-owned buildings to include Emergency Services and City-owned pump and lift stations. The City currently has 13 generators that will require quarterly and annual preventative maintenance.

The City issued a solicitation for proposals (RFP) from qualified firms with demonstrated competence and experience in preventative maintenance and repairs of all City-owned generators. Three (3) proposals were received in response to the solicitation. Proposals were reviewed by key City stakeholders and scored based on criteria including cost, proposer’s experience, qualifications, reputation, quality of proposed services and responsiveness of the proposal.  The City recommends awarding the contract to the highest ranked firm, GenServ Inc., for an initial term of three years with two (2) one-year renewal options. 

To enter into a contract with GenServ Inc. to perform preventative maintenance and emergency-on-call services on all City-owned generators. 

City buildings, including Emergency Services, and all pump and lift stations, would be able to maintain full operations during inclement weather and other types of emergency situations, therefore allowing for all services to be continued throughout the City and its residents.  

City staff recommends approval of 24-R-143.

The initial three-year contract for scheduled preventative maintenance will be $100,836. Subsequent renewal options (if exercised) would be approximately $22,400 per year. Staff is requesting a total not-to-exceed contract value of $200,000, which will also cover on-call or emergency repairs as needed. Funds are available and approved through Fleet’s base budget for FY 24-25. 

City staff recommends approval of 24-R-143.