Agenda No. 2.
CITY COUNCIL MEMORANDUM
| City Council Meeting: | April 1, 2025 |
| Department: | Facility & Fleet |
| Subject: | Resolution 25-R-030 - Authorizing expenditures with Reliable Chevrolet and Grande Cavender Ford for the purchase of vehicles as part of the 2024-2025 Vehicle/Equipment Replacement/Acquisition Program (B.James/D.Hardin/C.Hernandez) |
BACKGROUND
Council approved Resolution 24-R-101 on October 15, 2024, authorizing the purchase of multiple vehicles from multiple vendors as part of the FY 24-25 Vehicle/Equipment Replacement/Acquisition Program. Due to the delay in production of engine parts for two of the vehicles that had been approved as part of Resolution 24-R-101, the Fleet Department is requesting approval to purchase two vehicles from different vendors. Fleet Staff have located the two vehicles at local dealerships, Reliable Chevrolet and Grande Cavender Ford.
The vehicle for EMS will be purchased from Grande Cavender Ford. Since the purchase price is less than $50,000, multiple written quotes were obtained and Grande provided availability at the lowest price. The vehicle for Public Works (Water Division) will be purchased from Reliable Chevrolet, a TIPS USA cooperative vendor, therefore all competitive procurement requirements have been met.
The vehicle for EMS will be purchased from Grande Cavender Ford. Since the purchase price is less than $50,000, multiple written quotes were obtained and Grande provided availability at the lowest price. The vehicle for Public Works (Water Division) will be purchased from Reliable Chevrolet, a TIPS USA cooperative vendor, therefore all competitive procurement requirements have been met.
GOAL
To authorize the City Manager to approve the purchase of the two vehicles needed for EMS and Public Works Water Department from Reliable Chevrolet and Grande Cavender Ford.
COMMUNITY BENEFIT
Having a current and operational fleet will provide all departments with the necessary vehicles and equipment to perform their assigned duties within the City of Schertz and reduce the maintenance cost of an aging fleet.
SUMMARY OF RECOMMENDED ACTION
Approval of this resolution to authorize the purchase of the two vehicles from the vendors listed in the resolution.
FISCAL IMPACT
The purchase of the vehicles will be funded through the City’s Water/Wastewater and Emergency Services fund, from the vendors listed in Exhibit A. The total fiscal impact of this purchase will be $117,900.00. These funds were approved in the FY 2024-2025 budget. The cost to purchase the EMS vehicle from Grande Cavender Ford is $3,600 less than it would have been as previously approved. The cost of purchasing the Public Works vehicle from Reliable Chevrolet is $5,000 more than it would have been previously. So while the overall cost is $1,400 more, the lack of certainty on when the original vendors will be able to deliver the vehicles has prompted this change.
RECOMMENDATION
Approval of Resolution 25-R-030