Agenda No. 2.
CITY COUNCIL MEMORANDUM
| City Council Meeting: | May 6, 2025 |
| Department: | Public Works |
| Subject: | Resolution 25-R-046 – Authorizing expenditures with Advanced Water Well Technologies for rehabilitation of the Nacogdoches Water Facility water well (B.James/L.Busch/N.Ferris) |
BACKGROUND
The Nacogdoches water facility is a crucial piece of the City of Schertz water system. As part of periodic maintenance required at the facility, staff have identified that it is necessary to pull the well pumps for inspection and repairs. In July of 2022, well pump 2 was pulled, inspected and repairs were made by Advanced Water Well Technologies. Staff are now requesting approval to perform the same rehabilitation to pump 1 at the facility by Advanced Water Well Technologies, a cooperative vendor, BuyBoard contract 672-22. This will include pulling the pump assembly, inspection of the well and pump and repairs as needed.
Due to the unknowable condition of the well and the pump components, the contractor has separated labor and materials quotes for this project. Until the well pump is completely pulled, well inspected (via camera) and well components evaluated, the true cost cannot be accurately determined. Staff have based our assumptions of the cost from the work previously completed on well pump 2 at the facility, given the similar age and current performance. Staff are requesting authorization to move forward with the proposal attached as Exhibit A, with a not-to-exceed amount of $68,000.00. The additional amount in the not-to-exceed is more contingency than normally seen in a project, but once the well is out of service, turn around time is paramount. Staff are providing this item for complete transparency because of the potential for unforeseen issues and the likelihood that the project may exceed the $50,000.00 threshold.
Due to the unknowable condition of the well and the pump components, the contractor has separated labor and materials quotes for this project. Until the well pump is completely pulled, well inspected (via camera) and well components evaluated, the true cost cannot be accurately determined. Staff have based our assumptions of the cost from the work previously completed on well pump 2 at the facility, given the similar age and current performance. Staff are requesting authorization to move forward with the proposal attached as Exhibit A, with a not-to-exceed amount of $68,000.00. The additional amount in the not-to-exceed is more contingency than normally seen in a project, but once the well is out of service, turn around time is paramount. Staff are providing this item for complete transparency because of the potential for unforeseen issues and the likelihood that the project may exceed the $50,000.00 threshold.
GOAL
Authorize expenditures with Advanced Water Well Technologies for rehabilitation of the Nacogdoches Water Facility water well with a total project not-to-exceed amount of $68,000.
COMMUNITY BENEFIT
Performing maintenance and rehabilitation on critical water infrastructure will guarantee the City will continue to receive the highest quality water.
SUMMARY OF RECOMMENDED ACTION
Approval of this resolution will allow for the necessary rehabilitation of the Nacogdoches Water Facility.
FISCAL IMPACT
Funding of up to $68,000 for the project will come from the current fiscal year Water Maintenance Funds identified for this project.
RECOMMENDATION
Approval of Resolution 25-R-046.