Mayor Gutierrez presented the PowerPoint presentation on the Proposal for Additional Employee – City Secretary’s Office for the FY 2025-26 Budget.
The work in the City Secretary's office has resulted in a significant strain on current personnel, impacting efficiency and service quality.  It has been increasing significantly over the past 5 years. The request is to reinstate 1 additional full-time position or budget for an additional staff member for the City Secretary's Office. The current staffing:in the CS Office is 2 full-time and 1 part-time (added in 2024-Records Management Coordinator position). In FY 2008-2009 there were 2 additional full-time employees that were assigned to the City Secretary's Office. Over the years, 1 of the positions was eliminated, and the other position was re-assigned to a different department.

The work assigned to the CS Office has increased over the years for several different reasons.

• Council increased from 5 Councilmembers to 7 Councilmembers 
• The city's population has increased tremendously over the last 15 years
• The last 3 election cycles have included Run-Off and Special Elections  
• The Records Management Program was re-assigned to the CS Office. It has not been actively worked on for many years. 

When Records Management responsibilities were reverted to the office, the additional workload was not accompanied by the reinstatement of the two positions, forcing the remaining staff to absorb extra responsibilities without additional support.  We have since added a part-time employee, but the workload is still significant.