Each fiscal year, the Fleet Department requests the purchase of vehicles and equipment to replace aging units or expand the existing fleet, ensuring the City maintains reliable and efficient operations. Exhibit A outlines the purchases of vehicles/equipment from a vendor that are over $100,000. These purchases will be made through a combination of group purchasing cooperatives and sole-source providers. All cooperative contracts have been competitively bid on by their awarding entities, and City staff has also obtained multiple quotes to ensure the best overall value for the City.

During the most recent Legislative Session, Senate Bill 1173 was passed, raising the competitive bidding threshold for local governments from $50,000 to $100,000, effective September 1, 2025 and the City's purchasing policy was subsequently updated. For information purposes, staff has provided a list of all the vehicles to be purchased in FY 2025-26.

To authorize expenditures for the purchase of the vehicles/equipment from Medic Built, Frazer, and Tellus Equipment Solutions.

Having a current and operational Fleet will provide all departments with the necessary vehicles and equipment to perform their assigned duties within the City of Schertz and reduce the maintenance cost of aging fleet.

Approval of Resolution 25-R-117

The purchase of the vehicles and equipment will be funded through the city’s general fund, drainage fund and emergency services fund. The fiscal impact of the purchases will be approximately $676,535.95. These funds were approved in the FY 2025-2026 budget.

Approval of Resolution 25-R-117